Bizflow and QuickBooks Online, in step.

Name: Bizflow
Price: 5000 KES
Author: Bizflow

Connect QuickBooks Online and every approved expense, petty cash payment, bill, invoice, and customer payment reaches your books coded to the right account, without retyping.

Book a demo See how it works

Connects with: Your QuickBooks sign-in
Available on: Every plan
Set up by: An admin, in Settings
Works with: QuickBooks Online

From QuickBooks

Chart of accounts
Tax rates
Suppliers and customers
Items

To QuickBooks

Expenses and petty cash
Bills, with new suppliers
Invoices and customer payments
Stock journals

What moves

What syncs, and when.

Your accounts and tax rates come into Bizflow, so spending is coded the way your accountant expects. Approved records go back to QuickBooks.

RecordDirectionWhen

Chart of accounts and tax ratesInto BizflowWhen you connect, and whenever you refresh
Suppliers, customers, and itemsInto BizflowWhen you connect, and whenever you refresh
Petty cash paymentsTo QuickBooksAs each payment is disbursed, if you turn it on
ExpensesTo QuickBooksOnce approved, on the next sync
BillsTo QuickBooksOnce approved, with the supplier created if it is new
Invoices and customersTo QuickBooksOnce sent, on the next sync
Customer paymentsTo QuickBooksOnce matched to an invoice
Stock received, issued, and adjustedTo QuickBooksAs journals, on the next sync

Bill payments, purchase orders, and credit notes stay in Bizflow and are not sent to QuickBooks.

How it works

Connect, map, sync.

Connect once, map your categories, and let approved records flow to QuickBooks.

Connect with your QuickBooks sign-in

An admin signs in to QuickBooks from Bizflow settings and picks the company. Your accounts, tax rates, suppliers, and customers come across.

No passwords stored in Bizflow
One accounting system at a time
Disconnect any time

See accounting sync

Acme Group Ltd ▾Ask Bizflow AI: “Which accounting system are we connected to?”AC

Settings / Integrations

Accounting integration

Connected to QuickBooks Online

QuickBooks OnlineAcme Group Ltd · since 2 Jun 2026Connected

Zoho BooksDisconnect your current system firstNot connected

Brought in from QuickBooks Online

Accounts214

Tax rates6

Suppliers182

Customers96

Sync settings

Post petty cash as it is paidEach payment goes to QuickBooks once it is disbursed

Create suppliers that are missingNew suppliers on a bill are added to QuickBooks

Sync stock journalsGoods received, issued, and adjusted

Map categories to accounts once

Each expense category, payment account, and income line is mapped to a QuickBooks account and tax rate. Every record after that lands in the right place.

Accounts from QuickBooks
Tax rates from QuickBooks
Unmapped lines flagged

See expenses

Acme Group Ltd ▾Ask Bizflow AI: “Which categories still need an account?”AC

Accounting / Mapping

Account mapping

Connected to QuickBooks Online

In BizflowAccount in QuickBooksTaxStatus

Fuel and transport6420 · Motor vehicle expensesVAT 16%Mapped

Meals6300 · Meals and entertainmentExemptMapped

Office supplies6100 · Office suppliesVAT 16%Mapped

Building materials5100 · Cost of sales: materialsVAT 16%Mapped

M-PESA paybill1010 · M-PESA—Mapped

Repairs and maintenanceChoose an accountVAT 16%To map

Accounts and tax rates come from QuickBooks Online. Map each expense category, payment account, and income line once, and every record after that lands in the right place.

Approved records sync to QuickBooks

Approved expenses, bills, invoices, and payments go to QuickBooks, and anything that can't sync is shown with the reason.

Petty cash as it is paid
Missing suppliers created
Problems shown with the fix

See reconciliation

Acme Group Ltd ▾Ask Bizflow AI: “Which records did not sync this week?”AC

Accounting / Sync

Sync to QuickBooks Online

Connected to QuickBooks Online

Synced this month418Expenses, bills, invoices, payments

Waiting12Sync with the next run

Need a fix1Tax code not mapped

Last sync09:40Today, by F. Mwangi

RecordTypeAccountAmountStatus

PC-0431 · Fuel for site visitsPetty cash6420 · Motor vehicle6,500Synced

BILL-912 · Gypsum WorldBill2000 · Accounts payable241,280Synced

INV-3102 · Savanna MotorsInvoice1200 · Accounts receivable1,760,880Synced

Payment for INV-5512Customer payment1010 · M-PESA38,976Synced

EXP-2219 · Client lunchExpense6300 · Meals4,800Waiting

BILL-918 · Steelmart KenyaBillTax code not mapped318,000Fix

Get connected

Connected in three steps.

Most businesses are connected and syncing the same day.

1Sign in to QuickBooksFrom Settings, an admin connects your QuickBooks Online company.
2Map your categoriesMatch expense categories and payment accounts to your QuickBooks accounts and tax rates.
3Approve and syncApproved records flow to QuickBooks. Turn on real-time posting for petty cash if you want it.

Frequently asked questions

Which QuickBooks does it work with?

QuickBooks Online. QuickBooks Desktop is not supported.

What goes from Bizflow to QuickBooks?

Expenses, petty cash payments, bills, invoices, customers, customer payments, and stock journals. New suppliers on a bill are created in QuickBooks.

What stays in Bizflow?

Bill payments, purchase orders, and credit notes are kept in Bizflow and are not sent to QuickBooks.

Can we connect QuickBooks and Zoho Books together?

No. Bizflow connects to one accounting system at a time. Disconnect one before connecting the other.

Do we have to use QuickBooks?

No. You can keep the whole ledger in Bizflow, with journals, bank reconciliation, trial balance, profit and loss, balance sheet, and cash flow.

QuickBooks sync on every plan.

Accounting sync is included from Starter, the same as the Wallet and approvals.

Compare all plans

StarterIncluded

KES 5,000 a month

Or KES 4,500 a month, paid yearly

✓Expenses and petty cash
✓Approvals and budgets
✓Bizflow Wallet with M-PESA
✓Accounting sync
✓Bizflow AI with Claude

Growth

KES 12,000 a month

Or KES 10,800 a month, paid yearly

✓eTIMS invoices and credit notes
✓Requisitions, purchase orders, and bills
✓Bulk payments
✓Payment reconciliation
✓10 users and 3 branches

More integrations

Works with the rest of your stack.

All integrations

Bizflow and QuickBooks Online, in step.

What syncs, and when.

Connect, map, sync.

Connect with your QuickBooks sign-in

Map categories to accounts once

Approved records sync to QuickBooks

Connected in three steps.

Frequently asked questions

QuickBooks sync on every plan.

Works with the rest of your stack.

Keep QuickBooks. Lose the retyping.