For distributors and wholesalers
Stock across depots, prices by customer, credit limits that hold, sales by carton or piece, rep commissions, and every retailer's payment matched to its invoice.
Everything a distributor runs on Bizflow
One system for buying, the depots, the sales team, the counter, and finance. Start with stock and invoicing, and add price lists, credit, and commissions when you're ready.
How a distributor runs on Bizflow
An illustrative FMCG distributor with three depots and more than 300 retailers. Each step starts from the one before it, so every crate you sell traces back to what you paid for it.
Checked here: Quantity received and landed cost
Purchase ordersDepot staff, drivers, and reps work from their phones. Finance and directors see stock, credit, and collections across every depot, live.
At the depot and on the road
In the office
Every retailer has a limit. When they reach it, new sales stop until they pay or the credit controller approves, so overdue balances stop growing.
Know what each depot holds and what it is worth, move stock where it sells, and catch breakages before they become arguments.
Set commission rules per rep or route, approve them once a month, and pay every rep to M-PESA in one batch.
KRA-certified eTIMS integrator
Distributors buy and sell in volume, often on credit, across several depots. Bizflow keeps every sale and purchase right with KRA.
Invoices to retailers and supermarkets are signed by KRA eTIMS when they are sent, with VAT at 16%.
Damaged and returned goods are credited through eTIMS, with the KRA reason, against the original invoice.
eTIMS invoices your manufacturers and suppliers issue to your KRA PIN come into Bizflow as purchases. Match them to the PO and delivery, and only valid invoices count toward input VAT.
Every rep commission, loader, and driver paid by M-PESA has a receipt code, posted to the right account.
Buying produce from farmers or small suppliers who can't issue eTIMS invoices? Raise the invoice for them. They accept it, KRA signs it, and the spend is backed by an eTIMS invoice.
Your eTIMS sales and purchases feed one VAT summary: output VAT, input VAT, and what you will pay, with every invoice behind each figure.
Your books
Every invoice, customer payment, and supplier bill reaches your books without retyping. Sync to your accounting system, or keep the whole ledger in Bizflow.
Bizflow accounting
Illustrative example
One delivery of mango juice, followed from the manufacturer's PO to the retailer's payment and the rep's commission.
29 Sep
Juice ordered from the manufacturer
PO-3012 for 2,000 crates of mango juice, KES 2.67M with VAT.
2 Oct
1,996 crates received in Nairobi
4 broken on arrival. Transport added: KES 1,192 a crate landed.
3 Oct
300 crates sent to Kisumu
TR-0621 moves stock to the depot that was running low.
6 Oct
Mama Njeri Minimart buys 20 crates
INV-5512 at the retailer price, within her KES 150,000 limit, signed by eTIMS.
6 Oct
Baraka Supermarket blocked
Over its limit, so a KES 64,800 order waits for the credit controller.
13 Oct
Paid by paybill
KES 38,976 matched to INV-5512 the moment it landed. Statement updated.
Today
Reps paid for September
KES 165,200 in commission to 6 reps, approved and paid to M-PESA.
Illustrative example. Names, products, and figures are made up.
Connect Claude to Bizflow and ask about stock, customers, credit, and collections in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhich retailers are over their credit limit?
Claude read from Bizflow · Customers · Credit
3 retailers are over their limit, KES 41,400 in total. New sales to them are blocked.
Yes. Keep price lists for retailers, wholesalers, and supermarkets, set contract prices for key accounts, add branch prices and promotions, and approve price changes before they go live.
Yes. Set a credit limit on each customer. When they reach it, new sales are blocked until they pay or the credit controller approves. Payment plans and stock holds are there for bigger balances.
Yes. Sell the same item as a crate, a carton, or a single piece. Bizflow converts the units, so stock always comes off correctly.
Set commission rules per rep or route, on sales or on collections. Bizflow works out each rep's commission, the sales manager approves it, and everyone is paid to M-PESA in one batch.
Yes. Keep stock by depot, move it between depots, and see what each one holds and what it is worth.
By paybill with the invoice number, by bank, or from the payment link on the invoice. Bizflow matches each payment and updates the customer's statement and available credit.
Record the return with photos and the condition. Damaged stock is written off, good stock goes back on the shelf, and the credit note goes through eTIMS.
Yes. Bizflow is a KRA-certified eTIMS integrator. Every invoice is signed when it is sent, and supplier invoices are checked with KRA before you pay. You can also raise buyer-initiated invoices for suppliers who can't issue their own.
Yes. Bizflow syncs expenses, petty cash, bills, invoices, and customer payments to QuickBooks Online or Zoho Books, and brings your chart of accounts, tax rates, suppliers, and customers across. Or keep the whole ledger in Bizflow, with journals, bank reconciliation, trial balance, profit and loss, balance sheet, and cash flow.
Distributors usually start on Growth for purchase orders, bills, eTIMS, and payment reconciliation, and add point of sale and inventory, and commissions and customer credit. Larger groups with several approval levels move to Business.
Compare all plansGrowthMost distributors
KES 12,000 a month
Or KES 10,800 a month, paid yearly
Business
KES 27,000 a month
Or KES 24,300 a month, paid yearly
See your own depots in Bizflow: stock, price lists, credit, sales, commissions, and collections in one place.
