For manufacturers
Imported raw materials at their landed cost, stock by lot and unit, production runs that use up materials and add finished goods, shift wages, and eTIMS invoices to your distributors.
Everything a factory runs on Bizflow
One system for procurement, stores, the production floor, and finance. Start with purchasing and stock, and add production and payroll batches when you're ready.
How a production run works on Bizflow
An illustrative roofing-sheet factory, from importing steel coil to the margin on each sheet sold. Each step starts from the one before it, so every sheet's cost traces back to the coil it was made from.
Checked here: Quantity received and landed cost
Purchase ordersStorekeepers and line supervisors work from their phones on the factory floor. Finance and directors see stock, production, and margin, live.
On the factory floor
In the office
Raise the PO in dollars, then add freight, insurance, and duty when the shipment lands. Stock is valued at its landed cost, so every product's margin starts from the right number.
Know which coil went into which run, which store holds what, and who wrote off what, and why.
Pay a whole shift on Saturday without dozens of M-PESA payments from a supervisor's phone.
KRA-certified eTIMS integrator
Manufacturers import raw materials, buy from many local suppliers, and sell in volume. Bizflow keeps every side right with KRA.
Every invoice to a distributor or hardware store is signed by KRA eTIMS when it is sent, with VAT at 16%.
eTIMS invoices your suppliers issue to your KRA PIN, and the items you import, come into Bizflow from KRA. Match them to the PO and delivery, and only valid invoices count toward input VAT.
KRA PINs, tax compliance certificates, and contracts kept on each supplier, with reminders before they expire.
Every shift worker paid by M-PESA has a receipt code, posted to the labour budget and the right account.
Buying scrap metal or packaging from small suppliers who can't issue eTIMS invoices? Raise the invoice for them. They accept it, KRA signs it, and the spend is backed by an eTIMS invoice.
Your eTIMS sales and purchases feed one VAT summary: output VAT, input VAT, and what you will pay, with every invoice behind each figure.
Your books
Supplier bills, stock movements, and sales reach your books without retyping. Sync to your accounting system, or keep the whole ledger in Bizflow.
Bizflow accounting
Illustrative example
One shipment of galvanised coil, followed from the purchase order to the sheets on a distributor's invoice.
2 Sep
Coil ordered from abroad
PO-2305 for 60 t of galvanised coil, USD 49,200, approved by the director.
26 Sep
59.6 t received, 24 coils
Each coil logged by lot. Freight, insurance, and duty added: KES 131.6 per kg landed.
29 Sep
Coil moved to Line 1
6,900 kg of COIL-7712 transferred from the main store for MO-0418.
30 Sep
Production run completed
892 good sheets into finished goods, 15 scrapped. Cost KES 1,045 per sheet.
4 Oct
Shift paid
BP-0091, 64 workers, KES 384,000, approved once and paid to M-PESA.
7 Oct
Bearing set approved
REQ-1288 for KES 46,500 against the Line 1 maintenance budget.
Today
600 sheets invoiced
INV-3140 to Upcountry Hardware, KES 960,480 with VAT, signed by eTIMS.
Illustrative example. Names, products, and figures are made up.
Factory margins slip a little at a time: a few more sheets scrapped, coil that cost more to land, consumables nobody counted. Try it with your own numbers.
A 3% overrun on cost takes this production run from 24.3% to 22.0% margin. Bizflow checks every request and order against the budget before the money is committed.
Connect Claude to Bizflow and ask about stock, production, suppliers, and margins in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhich raw materials will run out before the next shipment lands?
Claude read from Bizflow · Inventory · Purchase orders
One coil grade runs out in about 9 days. The next shipment is due in 16.
Yes. Start a manufacturing order from a bill of materials, and when the run is complete, the materials are used up, the finished goods are added to stock, and the scrap is recorded.
Yes. Set a base unit and a purchase unit for each item, for example buy coil in tonnes and use it in kilograms. Bizflow converts between them.
Raise the PO in US dollars, then add freight, insurance, and customs duty when you receive the goods. The landed cost is added to the stock value, and flows into cost of goods.
Yes. Record lot numbers, serial numbers, and expiry dates when you receive stock, and see which lot went where.
Record an adjustment with the category, the reason, and a photo. It only posts once it has been approved.
Yes. Keep stock by location, transfer between stores, and see what each one holds and what it is worth.
Yes. Stock valuation, cost of goods, and gross profit reports show the margin on each product.
Yes. Bizflow is a KRA-certified eTIMS integrator. Sales invoices are signed when they are sent, and imported items and supplier invoices are read from eTIMS and matched. You can also raise buyer-initiated invoices for suppliers who can't issue their own.
Yes. Bizflow syncs expenses, petty cash, bills, invoices, and customer payments to QuickBooks Online or Zoho Books, and brings your chart of accounts, tax rates, suppliers, and customers across. Or keep the whole ledger in Bizflow, with journals, bank reconciliation, trial balance, profit and loss, balance sheet, and cash flow.
Manufacturers usually start on Growth for purchase orders, bills, bulk payments, and eTIMS, and add point of sale and inventory for stock and production. Those importing raw materials move to Business for eTIMS imports and the VAT summary.
Compare all plansGrowthMost manufacturers
KES 12,000 a month
Or KES 10,800 a month, paid yearly
Business
KES 27,000 a month
Or KES 24,300 a month, paid yearly
See your own factory in Bizflow: imports, stock by lot, production runs, shift wages, and margin per product in one place.
