Expense claims, refunded on time.
Staff snap a receipt or log a trip, managers approve against your policy, and refunds go straight to M-PESA. Every claim is checked for eTIMS and lands in your books.
Trusted by growing businesses across Kenya
- businesses
- 50+
- businesses
- in transactions
- KES 150M+
- in transactions
Claims shouldn't take longer than the trip.
✕Staff keep receipts in their wallets and claim weeks later.
✓Snap the receipt when you pay, and the claim is ready in a minute.
✕Managers approve without knowing the policy or the budget.
✓Every claim shows the limits, the budget, and any policy flags.
✕Refunds wait for someone to go to the bank.
✓Approved claims are refunded by M-PESA or bank on your schedule.
Every claim, every kind.
One place for every kind of claim, from a client lunch to a week in the field, checked against your policy before anyone pays.
Claim from your phone.
Snap the receipt at the table, check what was read, and submit. Your refund date is right there.
Snap the receipt
Point your camera at the receipt while you are still at the table.
Check and submit
The details are filled in and matched to KRA. Fix anything, then send.
Know when you're paid
See what you are owed, which claims are approved, and your refund date.
On the Bizflow mobile app
Spent it? Get it back.
Approved claims are refunded from the Bizflow Wallet, straight to each person's M-PESA or bank account. You choose when.
Immediately
Refund as soon as a claim is approved.
End of month
One refund run for every approved claim.
Custom
Pick the days that fit your payroll.
Expenses for every kind of work.
Sales reps drive, consultants meet clients, programme teams travel. Here's a typical month of claims in Bizflow.
| Claim | Type | Tagged to | Amount |
|---|---|---|---|
| Client visits, 14 trips612 km in total | Mileage | Sales · Central region | 18,360 |
| Client lunches, 4All with eTIMS invoices | Expense | Sales · Key accounts | 14,200 |
| Parking and tolls9 receipts | Expense | Sales · Central region | 2,700 |
| Airtime and dataMonthly allowance | Expense | Sales | 2,000 |
| A typical month, one person | KES 37,260 | ||
Fair to staff, firm on policy.
Staff claim in a minute. Managers approve with the policy in view. Finance refunds in one run.
Staff claim in a minute
Snap a receipt, log a trip, or claim a per diem from their phone, and see when the refund will land.
Managers approve with confidence
The policy, the budget, and any flags are in front of them, so approvals take seconds.
Finance refunds in one run
Refund everyone at once from the Bizflow Wallet, and every claim posts to the right account.
Ask Bizflow AI about your expenses.
Connect Claude to Bizflow and ask about claims, policy, and refunds in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeHow much did we spend on travel this quarter?
Claude read from Bizflow · Expenses · Reports
KES 412,600 on travel this quarter, 18% more than last quarter. Per diem for field trips is the biggest part.
- Per diem23 tripsKES 214,500
- Mileage4,860 kmKES 145,800
- Taxis and fares96 claimsKES 52,300
Set up expenses in three steps.
- 01
Set your policy
Add expense categories, limits, mileage and per diem rates, and which claims need a receipt.
- 02
Choose who approves
Send claims to each person's manager, and to finance above an amount you set.
- 03
Pick your refund schedule
Refund immediately, at the end of the month, or on custom days, from the Bizflow Wallet.
Expenses work across Bizflow.
Frequently asked questions
What kinds of claims can staff make?
Three kinds: expenses with a receipt, mileage worked out from distance and your rate per km, and per diem for trips based on dates, trip type, and your rates.
How are staff refunded?
Approved claims are refunded from the Bizflow Wallet to each person's M-PESA or bank account, immediately, at the end of the month, or on custom days you choose.
What is the difference between expenses and petty cash?
With expenses, staff pay first and are refunded after approval. With petty cash, the company pays upfront for small spends. Many businesses use both.
Does Bizflow check receipts for eTIMS?
Yes. Receipts are checked for a valid eTIMS invoice issued to your PIN, and claims without one are flagged before approval.
Can I claim in other currencies?
Yes. Claim in the currency you paid in, such as USD for a trip abroad, and Bizflow refunds in Kenya shillings.
Can I set limits by category?
Yes. Set caps for meals, hotels, fuel, and other categories. Claims above the cap are flagged for the approver.
Can I ask Claude about expenses?
Yes. Connect Bizflow to Claude and ask about spend, policy flags, and refunds in plain English.
Refund your team on time, every time.
Set your policy and rates, invite your team, and let Bizflow handle the claims and the refunds.
