For shops, supermarkets, and chains
Tills that scan, take M-PESA, and print eTIMS receipts, stock in every branch, loyalty and account customers, branch budgets, and head office seeing it all.
Everything a retailer runs on Bizflow
One system for the tills, the branches, the central store, and head office. Start with one shop and add branches as you open them.
How a retail chain runs on Bizflow
An illustrative chain of four neighbourhood supermarkets with a central store. Each step starts from the one before it, so every packet sold traces back to the order it came in on.
Checked here: Quantity received against the PO
Purchase ordersCashiers, supervisors, and branch managers work in the branch. Head office sees stock, branches, and customers across the chain, live.
In the branch
At head office
Every till receipt is signed by KRA eTIMS and carries the QR code, in every branch, without the cashier doing anything extra.
Buy once for the chain, send stock where it sells, and see what every branch holds before it runs out.
Each branch manager runs their own shop and budget. Staff see only their own branch, and head office sees everything.
KRA-certified eTIMS integrator
Every sale is a tax sale, and every branch buys from suppliers. Bizflow keeps both sides right with KRA.
Every receipt is signed by KRA eTIMS when the sale is made, with the QR code printed for the customer.
Refunds are credited through eTIMS, with the KRA reason, against the original receipt.
eTIMS invoices your suppliers issue to your KRA PIN come into Bizflow as purchases. Match them to the PO and delivery, and only valid invoices count toward input VAT.
Every petty cash payment from a branch has a receipt, posted to that branch's budget and the right account.
Buying fresh produce from farmers who can't issue eTIMS invoices? Raise the invoice for them. They accept it, KRA signs it, and the spend is backed by an eTIMS invoice.
Your eTIMS sales and purchases feed one VAT summary: output VAT, input VAT, and what you will pay, with every invoice behind each figure.
Your books
Sales, supplier bills, and branch spending reach your books without retyping. Sync to your accounting system, or keep the whole ledger in Bizflow.
Bizflow accounting
Illustrative example
One delivery of maize flour, followed from the miller's PO to the till in a branch that was running low.
1 Oct
Flour ordered from the miller
PO-1877 for 400 bales of maize flour, KES 624,000, to the central store.
3 Oct
400 bales received
4,800 packets counted into the central store, none torn.
6 Oct
Juja runs low
Down to 36 packets, below its reorder point. Flagged at head office.
6 Oct
120 packets sent to Juja
TR-0144 on the morning van, confirmed at the branch by 11:00.
6 Oct
Grace buys 2 packets
Scanned at till 2, paid by M-PESA, eTIMS receipt printed, 18 points added.
Today
Juja back above its reorder point
84 packets on the shelf, 1,080 left in the central store.
Illustrative example. Names, products, and figures are made up.
Connect Claude to Bizflow and ask about stock, branches, customers, and suppliers in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhich branch will run out of maize flour first?
Claude read from Bizflow · Inventory · Branches
Juja, by tomorrow at today's rate. The central store has 1,200 packets to send.
Yes. Every till receipt is signed by KRA eTIMS when the sale is made, and the QR code is printed on the receipt. Bizflow is a KRA-certified eTIMS integrator. You can also raise buyer-initiated invoices for suppliers who can't issue their own.
Yes. Each branch has its own stock, tills, and petty cash budget. Head office sees every branch, and staff see only their own.
Yes. Deliveries come into the central store, and transfers send stock to the branches. Each branch confirms what arrived and records anything damaged.
Cash, card, and M-PESA. For M-PESA the customer gets a prompt on their phone, or the cashier enters the transaction code.
Yes. Customers earn points on every receipt, and their balance prints on the receipt.
Yes. Schools, offices, and regulars can buy on account within a limit, get a monthly statement, and pay by paybill or bank.
Only with a supervisor's approval. The supervisor enters their PIN on the till, and the reason is kept on the sale.
Yes. Bizflow syncs expenses, petty cash, bills, invoices, and customer payments to QuickBooks Online or Zoho Books, and brings your chart of accounts, tax rates, suppliers, and customers across. Or keep the whole ledger in Bizflow, with journals, bank reconciliation, trial balance, profit and loss, balance sheet, and cash flow.
Retailers usually start on Growth for eTIMS, purchase orders, bills, and payment reconciliation, and add point of sale and inventory for their tills and stock. Chains with several approval levels move to Business.
Compare all plansGrowthMost retailers
KES 12,000 a month
Or KES 10,800 a month, paid yearly
Business
KES 27,000 a month
Or KES 24,300 a month, paid yearly
See your own shops in Bizflow: tills, eTIMS receipts, stock by branch, customers, and branch budgets in one place.
