Every supplier, checked and on record.
Onboard suppliers with their KRA details and documents, compare their quotes, score every delivery, and see exactly what you owe each one, with a portal that lets suppliers do their part.
Trusted by growing businesses across Kenya
- businesses
- 50+
- businesses
- in transactions
- KES 150M+
- in transactions
Know who you buy from before you pay them.
✕Supplier details sit in phones, emails, and old spreadsheets.
✓Every supplier has one profile with their PIN, contacts, documents, and payment details.
✕Nobody notices when a tax compliance certificate expires.
✓Reminders go out before documents expire, and payments wait for the renewal.
✕Suppliers are chosen by habit, and late deliveries are forgotten.
✓Quotes are compared side by side, and every delivery adds to the supplier's score.
From first contact to trusted supplier.
One profile for each supplier, with their documents, quotes, deliveries, bills, and payments in one place.
A portal your suppliers actually use.
Suppliers sign in with the invite you send them. Quotes, orders, delivery plans, and invoices arrive on the record, so your team stops chasing them on the phone.
Hear about every new order
Suppliers are told by email when a purchase order or quote request is sent to them, with a link to the portal.
New PO-2231 from Acme Group Ltd
Reply to quote requests
Requests for quotes arrive on the portal. Suppliers send their price and delivery time before the closing date.
RFQ-0142 · quoted 1,180 a board · 7 days
Accept purchase orders
Suppliers accept an order, propose a change, or decline it, and plan the deliveries.
PO-2231 · accepted · 2 deliveries
Send invoices with eTIMS
Suppliers attach their eTIMS invoice to the order, so it can be matched with KRA and the delivery.
BILL-912 · eTIMS invoice attached
Plan deliveries
Suppliers split an order into deliveries with dates, so stores know what is coming and when.
Delivery 1 · 9 Oct · Delivery 2 · 13 Oct
Track each order
Suppliers see which of their orders are accepted, delivered, and billed, without calling your team.
PO-2231 · part received · billed
The supplier portal, in their pocket.
Suppliers see new orders, send quotes, and attach invoices from their phones, without calling your team.
See new orders
Suppliers open each purchase order, accept it, and plan the deliveries.
Quote before the deadline
Suppliers send their price, delivery time, and quotation from the portal.
Send the invoice
Suppliers attach their eTIMS invoice to the order once goods are delivered.
On the Bizflow mobile app
Pay the right supplier, every time.
Most supplier fraud starts with a changed bank account or a supplier nobody checked. Bizflow checks before the money moves.
Bank details change · held
Volt Supplies asked to change their bank account
FromBank ••3302
ToBank ••9180
PaymentsPaused until finance confirms
Finance calls the number already on file, not the one in the request, then approves the change.
New suppliers are approved
A supplier can only receive orders once procurement and finance have approved them.
Duplicates are caught
A second supplier with the same KRA PIN, phone, or bank account is flagged before it is saved.
Expired documents pause payments
If a tax compliance certificate lapses, new orders and payments wait for the renewal.
Blocked suppliers stay blocked
Suppliers you stop working with cannot be picked on a requisition, a quote, or a PO.
Bank changes need a second check
New bank accounts and paybills are confirmed by finance before anyone is paid.
Everything is on record
Who added, approved, changed, or blocked a supplier, and when, is kept with the supplier.
Suppliers, by industry.
The suppliers different businesses rely on, and how Bizflow keeps them in check.
| Supplier | Supplies | Compliance | Score | Spend YTD |
|---|---|---|---|---|
| Gypsum World Ltd | Boards, studs, ceilings | Compliant | 4.7 | 2,840,000 |
| Concrete Masters | Ready-mix concrete | Compliant | 4.5 | 4,120,000 |
| Scaffold Kenya | Scaffolding hire | Compliant | 4.8 | 920,000 |
| Volt Supplies | Electrical fittings | Licence expiring | 4.1 | 740,000 |
Better suppliers, for everyone who works with them.
Procurement chooses well. Suppliers keep their side current. Finance pays the right account, on time.
Procurement chooses well
Quotes, scores, and price lists make the right supplier obvious, and the reason is on record.
Suppliers do their part
Suppliers reply to quotes, accept orders, plan deliveries, and send invoices on the portal.
Finance pays the right account
Only approved suppliers with current documents are paid, and bank changes are confirmed first.
Ask Bizflow AI about your suppliers.
Connect Claude to Bizflow and ask about suppliers, quotes, and balances in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWho are our top suppliers by spend this year?
Claude read from Bizflow · Suppliers · Spend
Your top three suppliers make up 23% of this year's spend.
- Fibre Supplies EANetwork equipment · score 4.4KES 3.12M
- Gypsum World LtdBuilding materials · score 4.7KES 2.84M
- BuildRite SuppliesBuilding materials · score 3.9KES 1.46M
Bring your suppliers in, in three steps.
- 01
Import your suppliers
Bring in your supplier list with PINs, contacts, categories, and payment details.
- 02
Check and approve them
Attach PIN certificates, CR12s, and tax compliance certificates, approve each supplier, and invite them to the portal.
- 03
Order and pay with confidence
Send quote requests and purchase orders, and pay only approved, compliant suppliers.
Suppliers work across Bizflow.
Frequently asked questions
What do I need to add a supplier?
Their name, KRA PIN, category, contacts, payment terms, and bank or M-PESA details. You can also ask for documents such as the PIN certificate, CR12, and tax compliance certificate.
Do suppliers need to pay for the portal?
No. Suppliers join through the invite you send them, at no cost to them.
Which documents can Bizflow track?
Any document you choose, with an expiry date if it has one. Most businesses track the PIN certificate, certificate of incorporation, CR12, tax compliance certificate, licences, and insurance.
What happens when a document expires?
Reminders go out before the expiry date. Once it lapses, new orders and payments to that supplier wait until the renewal is attached.
How is a supplier's score worked out?
From on-time deliveries and rejected items on goods received notes, price differences found in three-way matching, and how quickly the supplier replies on the portal.
How do you stop payments to a fake bank account?
A change of bank account or paybill is held until finance confirms it with the supplier, using the contact already on file. Payments to that supplier pause until then.
Can I import my existing suppliers?
Yes. Import a spreadsheet of suppliers, attach their documents, and invite them to the portal.
Work with suppliers you can trust.
Onboard them properly, compare their prices, score their deliveries, and pay them on time.
