Every supplier bill, checked before it is paid.
Turn purchase orders and deliveries into bills in one click, add rent and utilities without a PO, match every bill before it is approved, and pay what is due in one supplier run.
Trusted by growing businesses across Kenya
- businesses
- 50+
- businesses
- in transactions
- KES 150M+
- in transactions
No more paying bills nobody checked.
✕Supplier invoices are typed in by hand, sometimes twice.
✓Bills are created from the PO and delivery in one click, and duplicates are blocked.
✕Bills are paid without checking what was actually delivered.
✓Only what was ordered and accepted can be billed, and anything else is held.
✕Nobody knows what is owed until a supplier calls about it.
✓Ageing shows what is due and overdue for every supplier, ready to pay in one run.
From purchase order to paid bill.
Accounts payable from the first supplier invoice to the payment run, with every bill tied to an order, a delivery, or a budget.
Five checks on every bill.
Before a bill can be approved, Bizflow checks it the way a careful accountant would, every time, without anyone having to remember.
BILL-912 · Gypsum World Ltd · KES 243,640
- ✓Supplier invoice number not billed before
- ✓Matches what was ordered on PO-2231
- ✓Matches what was accepted on GRN-0461
- ✓eTIMS invoice found on KRA
- ✓Supplier's tax compliance certificate is current
Require a PO above a limit
Bills over the amount you set need a purchase order behind them.
No duplicate bills
The same supplier invoice number can't be entered twice.
eTIMS for VAT suppliers
Bills from VAT-registered suppliers need a matching eTIMS invoice before input VAT is claimed.
Approval by amount
Bills follow your approval route, by amount, project, or department.
Bills, wherever you are.
Project managers add bills from site, approvers sign off on the go, and finance sees what is due this week.
Add a bill from site
Snap the bill, fill in the amount, and charge it to the project.
Approve with the checks done
See the match, the eTIMS invoice, and the credit note before you approve.
See what is due
Every bill due this week, ready to pay in one supplier run.
On the Bizflow mobile app
Bills, by industry.
The bills different businesses deal with every month, and how each one is checked.
| Bill | From | Checked against | Status | Amount |
|---|---|---|---|---|
| Boards and studs | Gypsum World Ltd | PO-2231 · GRN-0461 | Matched | 241,280 |
| Electrical, stage 2 | Volt Supplies | Subcontract · certificate 2 | To approve | 312,000 |
| Ready-mix, 3 pours | Concrete Masters | PO-2215 · 3 delivery notes | Matched | 640,000 |
| Steel studs | BuildRite Supplies | PO-2224 · GRN-0449 | Price differs | 115,200 |
Accounts payable, without the chasing.
Accounts enters the bill once. Approvers see the checks already done. Suppliers are paid on time.
Accounts enters it once
Bills come from POs and deliveries, so nobody retypes lines or prices.
Approvers see the checks
Each bill arrives with its match, eTIMS invoice, and budget already checked.
Suppliers are paid on time
Approved bills are paid on their due date, so suppliers keep delivering.
Ask Bizflow AI about your bills.
Connect Claude to Bizflow and ask about bills, what you owe, and what is due in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhich bills are waiting for my approval?
Claude read from Bizflow · Bills · To approve
Three bills worth KES 220,620 are waiting for approval, all without a PO.
- BILL-916 · Riverside PropertiesOffice rent, October · due 31 OctKES 180,000
- BILL-911 · SecureGuard EASecurity services · due 31 OctKES 25,800
- BILL-913 · Site electricityWestlands · due 24 OctKES 14,820
Get bills under control in three steps.
- 01
Set your bill rules
Choose when a PO is needed, who approves what, and how eTIMS invoices are checked.
- 02
Add recurring bills
Set up rent, utilities, and service contracts once, charged to the right budget.
- 03
Bill, match, and pay
Convert POs into bills, approve what matches, and pay it in supplier runs.
Frequently asked questions
Can I create a bill from a purchase order?
Yes. Pick the PO and the goods received note, and Bizflow fills in the accepted lines and prices. You can bill an order in parts as deliveries arrive.
Do all bills need a purchase order?
No. Rent, utilities, and services can be billed without a PO. You can set an amount above which a PO is required.
How does Bizflow stop duplicate bills?
The same supplier invoice number can't be entered twice for the same supplier, and bills can't go over what was ordered and received.
What happens when a bill doesn't match?
It is held. You can ask the supplier for a credit note, accept the new price by changing the PO, or reject the bill.
How are credit notes handled?
Apply a supplier's credit note to an open bill or keep it for the next one. You can also send a debit note when you have been overcharged.
Can I set up recurring bills?
Yes. Set up monthly bills such as rent, internet, and security once, with the account, budget, and approver, and Bizflow creates them each month.
How are bills paid?
Approved bills are added to a supplier run and paid together from the Bizflow Wallet, on their due dates.
Pay every bill once, on time, and only if it's right.
Turn orders into bills, match them automatically, and pay what is due in one run.
