For hotels, lodges, restaurants, and bars
Every department on a budget, supplier orders and bills checked on eTIMS, market buys from petty cash, casual staff paid in one batch, and M-PESA, card, and cash reconciled every day.
Everything the finance side of hospitality runs on
One system for the kitchen, the bar, housekeeping, events, and the finance office. Start with budgets and supplier bills, and add the rest when you're ready.
How the money moves at a lodge on Bizflow
An illustrative lakeside lodge with a restaurant, a bar, and weekend weddings. Each step starts from the one before it, so every shilling spent is charged to a department and every shilling collected is matched.
Checked here: Department budget left
RequisitionsChefs, bar managers, and the front office request and spend from their phones. The GM and finance see every department against its budget, live.
In the kitchen, bar, and front office
In the finance office
Give the kitchen, bar, housekeeping, and maintenance their own monthly budget. Every request and order is checked against it, and the GM approves anything over.
The chef's daily market run is paid by M-PESA from petty cash, charged to the kitchen, with a receipt for every shilling.
Every payment taken is matched against the M-PESA statement, card settlements, and the bank, so shortfalls show up the next day.
KRA-certified eTIMS integrator
Hospitality buys from many small suppliers and sells to guests and corporate clients every day. Bizflow keeps both sides right with KRA.
Guest receipts and corporate invoices are signed by KRA eTIMS, with VAT at 16%.
eTIMS invoices your food, drink, and service suppliers issue to your KRA PIN come into Bizflow as purchases. Match them to the PO and delivery, and only valid invoices count toward input VAT.
KRA PINs, tax compliance certificates, and contracts kept on each supplier, with reminders before they expire.
Every waiter and casual paid by M-PESA has a receipt code, posted to the event or department and the right account.
Buying from market traders and farmers who can't issue eTIMS invoices? Raise the invoice for them. They accept it, KRA signs it, and the spend is backed by an eTIMS invoice.
Your eTIMS sales and purchases feed one VAT summary: output VAT, input VAT, and what you will pay, with every invoice behind each figure.
Your books
Supplier bills, department spending, and guest payments reach your books without retyping. Sync to your accounting system, or keep the whole ledger in Bizflow.
Bizflow accounting
Illustrative example
A 180-guest wedding at the lodge, costed like a project, from the deposit to the final invoice.
2 Sep
Wedding booked, KES 1.26M
180 guests on 18 Oct. Costed as a project with a KES 640,000 budget.
5 Sep
40% deposit paid
KES 504,000 from the payment link on the invoice, signed by eTIMS.
10 Oct
Meat and produce received
PO-0782 checked at the gate. Two crates of tomatoes sent back and not billed.
17 Oct
Market run and decor
Petty cash for herbs, fruit, and fish, and the florist's bill, all charged to the wedding.
19 Oct
32 staff paid
BP-0118, KES 96,000 to waiters and casuals, approved once and paid to M-PESA.
Today
Final invoice sent
Balance of KES 756,000 through eTIMS. The wedding came in KES 38,000 under budget.
Illustrative example. Names, events, and figures are made up.
Connect Claude to Bizflow and ask about budgets, suppliers, events, and collections in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhich departments are close to their budget this month?
Claude read from Bizflow · Budgets · Departments
Two need a look. Maintenance is already over, and the bar is close.
Yes. Set a monthly budget for the kitchen, bar, housekeeping, maintenance, or any department. Every request and order is checked against it, and spending over needs approval.
The chef requests the money from their phone, it is approved, and they pay the trader by M-PESA. The spend is charged to the kitchen's budget, and the receipt is snapped on the spot.
Yes. Upload the list of waiters and casuals, check numbers and duplicates, approve once, and pay everyone to M-PESA, charged to the event or department.
By M-PESA, with a prompt sent to their phone at the table or desk, or by card or cash. Corporate clients get an eTIMS invoice and can pay from a payment link.
Yes. Cost each event as a project, with its budget, quoted price, deposits, and every cost charged to it, so you see the margin on every event.
Yes. M-PESA, card settlements, and bank statements are matched against what was recorded, and anything that doesn't match is flagged for a look.
Yes. Bizflow is a KRA-certified eTIMS integrator. Guest receipts and invoices are signed, and supplier invoices are checked with KRA before you pay. You can also raise buyer-initiated invoices for suppliers who can't issue their own.
Yes. Bizflow syncs expenses, petty cash, bills, invoices, and customer payments to QuickBooks Online or Zoho Books, and brings your chart of accounts, tax rates, suppliers, and customers across. Or keep the whole ledger in Bizflow, with journals, bank reconciliation, trial balance, profit and loss, balance sheet, and cash flow.
Hotels and restaurants usually start on Growth for budgets, purchase orders, bills, bulk payments, and payment reconciliation. Groups with several approval levels and a full audit trail move to Business.
Compare all plansGrowthMost hotels
KES 12,000 a month
Or KES 10,800 a month, paid yearly
Business
KES 27,000 a month
Or KES 24,300 a month, paid yearly
See your own hotel or restaurant in Bizflow: budgets, suppliers, market buys, casual staff, and collections in one place.
