For contractors and builders
Site requests, purchase orders, deliveries, casual wages, and stage invoices, each checked against the budget your estimate set.
How a job runs on Bizflow
Each step starts from the one before it, so a site request, a purchase order, and a stage invoice all trace back to the same estimate.
Checked here: Rates from your catalogue
Briefs and estimatesSite engineers and storekeepers work from their phones. Finance and directors see every job against its budget, live.
On site
In the office
Running several sites at once
An illustrative contractor with four live jobs and one director. Each site spends against its own budget, and the office sees all of them in one place.
Every job's budget and spend, which one is at risk, and the margin each was priced at. Filter by period.
Pay a whole site in one batch instead of dozens of M-PESA payments from someone's phone.
Deliveries come in loads. Bizflow keeps the PO open and bills only what was accepted.
When the client asks for more, the extra cost and price are approved and the job's budget moves with them.
KRA-certified eTIMS integrator
Contractors buy a lot of VAT-able materials and invoice big stages. Bizflow keeps both sides right with KRA.
eTIMS invoices your hardware stores and subcontractors issue to your KRA PIN come into Bizflow as purchases. Match them to the PO and delivery, and only valid invoices count toward input VAT.
Each stage invoice is signed by KRA eTIMS when it is sent, with VAT at 16%.
Tax compliance certificates, licences, and insurance are kept on each subcontractor and supplier, with reminders before they expire.
Every casual worker paid by M-PESA has a receipt code, posted to the job and the right account.
Buying sand, ballast, or timber from a small supplier who can't issue eTIMS invoices? Raise the invoice for them. They accept it, KRA signs it, and the spend is backed by an eTIMS invoice.
Your eTIMS sales and purchases feed one VAT summary: output VAT, input VAT, and what you will pay, with every invoice behind each figure.
Your books
Every site request, supplier bill, and stage invoice reaches your books without retyping. Sync it to your accounting system, or keep the whole ledger in Bizflow.
Bizflow accounting
Illustrative example
An office fit-out priced at KES 4.08M, followed from the client's brief to the second stage invoice.
4 Aug
Brief from the client
1,200 m² office fit-out, 3rd floor, hand over by 15 Dec.
22 Aug
Estimate approved, KES 4,080,000
Cost KES 3,400,000 by section, margin 16.7%. The costs become the job budget.
1 Oct
Site requests materials
REQ-1214: boards, studs, and grid on the partitions line. 3 quotes compared.
9 Oct
First delivery, 2 boards rejected
GRN-0461 records what arrived. Credit note CN-118 asked for the broken boards.
11 Oct
48 workers paid
BP-0068 casual wages, KES 306,400, approved once and paid to M-PESA.
17 Oct
Supplier bill approved
BILL-912 matched with the PO, delivery, and eTIMS, less the credit note. Paid in the 23 Oct supplier run.
Today
Stage 2 invoice ready
KES 816,000 plus an approved variation, sent through eTIMS.
Illustrative example built from Bizflow's demo data. The same job appears on the Estimates, Requisitions, Purchase Orders, Bills, and Bulk Payments pages.
Most of a contractor's margin is lost a little at a time: a price that crept up, a delivery paid twice, a wage line nobody checked. Try it with your own numbers.
A 5% overrun on cost takes this job from 16.7% to 12.5% margin. Bizflow checks every request and order against the budget before the money is committed.
Connect Claude to Bizflow and ask about jobs, budgets, deliveries, and wages in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhich jobs are close to going over budget?
Claude read from Bizflow · Projects · Budgets
One budget line is nearly used up. Everything else is on track.
Site engineers raise requests, record deliveries, and snap receipts from the Bizflow app. The forms are short, the budget check is automatic, and nobody needs to log in to a laptop on site.
Yes. The approved estimate's sections become the job's budget lines. Every request, PO, bill, expense, and wage batch is charged to a line, so you see estimate against actual for each one.
Upload the week's list or reuse last week's, check the numbers, approve once, and Bizflow pays every worker to M-PESA. Failed lines can be fixed and resent on their own.
Record what arrived. The PO stays open for the rest, the bill covers only what was accepted, and broken items go back with a credit note request.
Record the extra work with its cost and price. Once approved, the job's budget line and the client's price update, and the margin forecast moves with them.
Yes. Bizflow is a KRA-certified eTIMS integrator. Supplier invoices are matched with KRA before you pay, and your stage invoices are signed when they are sent. You can also raise buyer-initiated invoices for suppliers who can't issue their own.
Yes. Many contractors start with requisitions and bills on one job, then add wages, estimates, and stage invoicing.
Yes. Bizflow syncs expenses, petty cash, bills, invoices, and customer payments to QuickBooks Online or Zoho Books, and brings your chart of accounts, tax rates, suppliers, and customers across. Or keep the whole ledger in Bizflow, with journals, bank reconciliation, trial balance, profit and loss, balance sheet, and cash flow.
Contractors usually start on Growth, which includes requisitions, purchase orders, bills, projects with budgets, and bulk payments. Larger firms with several approval levels move to Business.
Compare all plansGrowthMost contractors
KES 12,000 a month
Or KES 10,800 a month, paid yearly
Business
KES 27,000 a month
Or KES 24,300 a month, paid yearly
See your own projects in Bizflow: estimates, site requests, deliveries, wages, and stage invoices in one place.
