Every purchase starts with a checked request.
Staff request goods, services, or cash against a project or department budget. Bizflow checks the budget, gets quotes, routes approvals, and turns the request into a purchase order or a payment you can reconcile.
Trusted by growing businesses across Kenya
- businesses
- 50+
- businesses
- in transactions
- KES 150M+
- in transactions
Know what's being bought before the money is committed.
✕Purchases are agreed on calls, and the budget is checked after the money is gone.
✓Every item checks its own project or department budget line as the request is created.
✕Suppliers are picked by habit, with one quote or none.
✓Quotes are compared side by side, and the choice is recorded with a reason.
✕Cash given for site costs is never fully accounted for.
✓Cash requests are reconciled with receipts, and the balance comes back to the wallet.
Request, check, buy, reconcile.
From the first request to the purchase order or the last receipt, every step is checked against the budget and kept on record.
Two paths, one record.
Goods and services become purchase orders. Cash requests are paid out and reconciled with receipts. Both start with the same budget check and approval.
Every requisition
- ✓Tagged to a project or department
- ✓Checked against the budget line
- ✓Approved by the right people
Goods and services
- Get quotes
- Choose a supplier
- Purchase order
- Receive
- Bill
- Pay
Quotes are compared side by side. The approved requisition becomes a purchase order in one click, and the budget is committed.
Cash
- Pay by M-PESA
- Spend
- Add receipts
- Return the balance
- Reconciled
Cash goes from the Bizflow Wallet to the requester, who accounts for every shilling with receipts. Any balance comes back.
Request from site.
Site teams raise requests from the field, compare quotes, and account for cash with photos of their receipts.
Request with the budget in view
Add items from different budget lines, and see that each one fits before you send.
Compare quotes
See every quote with delivery and track record, and choose in one tap.
Account for cash
Snap receipts, see what is left, and return the balance by M-PESA.
On the Bizflow mobile app
What teams request, by industry.
The same requisition flow, set up for how each business buys.
| Request | Type | Charged to | Becomes | Amount |
|---|---|---|---|---|
| Partitions and ceilings | Goods | Westlands · Partitions | PO to the lowest of 3 quotes | 366,800 |
| Scaffolding hire, 2 weeks | Service | Westlands · Plant hire | PO to Scaffold Kenya | 84,000 |
| Site sundries, week 6 | Cash | Westlands · Site costs | M-PESA, then reconciled | 25,000 |
| Electrical cable and fittings | Goods | Westlands · Electrical | PO split across 2 suppliers | 148,500 |
Everyone in the buying chain, in step.
Requesters ask once. Procurement gets the best price. Finance sees the budget committed before money moves.
Requesters ask once
Raise a request from site or office, and follow it from approval to delivery without chasing.
Procurement gets the best price
Quotes, supplier history, and eTIMS status are side by side, and the PO is one click away.
Finance sees it committed
Budgets are checked and committed when the PO is raised, so nothing surprises you at month end.
Ask Bizflow AI about your requisitions.
Connect Claude to Bizflow and ask about requests, quotes, and cash in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhich approved requisitions have no purchase order yet?
Claude read from Bizflow · Requisitions
Four approved requisitions are ready for a purchase order, worth KES 690,200 together.
- REQ-1215 · Plumbing fittingsWestlands · quotes receivedKES 148,500
- REQ-1210 · Paint and finishesWestlands · 2 quotesKES 212,400
- REQ-1207 · Laptops, 4Admin · framework priceKES 268,000
- REQ-1204 · Safety gearOperationsKES 61,300
Set up requisitions in three steps.
- 01
Link your budgets
Requests draw from project and department budget lines, so set those up first, or import them.
- 02
Set your rules
Choose how many quotes you need, who approves which types and amounts, and when cash must be reconciled.
- 03
Invite your teams
Staff request from the office or site, and approved requests become purchase orders or payments.
Frequently asked questions
What can staff request?
Goods, services, or cash. Goods and services usually become purchase orders. Cash is paid out by M-PESA and then reconciled with receipts.
Can one requisition cover several budget lines?
Yes. Each item in a requisition can draw from a different budget line, for example partitions, electrical, and paint on the same project. Bizflow checks each line separately and shows which one is over.
How does project budget control work?
When a request is created, it is tagged to a project or department budget line. Bizflow shows what is used, committed, and left, and blocks the request if it doesn't fit. The requester can reduce it or ask for a supplementary budget.
Can we compare supplier quotes?
Yes. Add quotes from several suppliers, compare them line by line with delivery, payment terms, eTIMS status, and past orders, and record the reason for your choice.
How does a requisition become a purchase order?
Once approved, convert it in one click. The lines, chosen supplier, and delivery details carry over, and the budget is committed. A request can be split into purchase orders for different suppliers.
How are cash requisitions reconciled?
The requester adds receipts for what was spent, and returns any balance to the Bizflow Wallet. Requests not reconciled by the deadline are flagged.
Can I ask Claude about requisitions?
Yes. Connect Bizflow to Claude and ask about pending requests, budgets, quotes, and cash in plain English.
Buy only what the budget allows.
Let teams request against their budget, compare quotes, and turn approvals into purchase orders in one click.
