Match every bill before it is approved
Bills are checked against the PO, what was delivered, the price agreed, and the supplier's eTIMS invoice.
- Not billed before
- Matches the PO and delivery
- eTIMS invoice found on KRA
Manage supplier payments
Pay suppliers right, once, and on time.
Bills matched to what was ordered and delivered, checked on KRA eTIMS, approved by your rules, and paid in one run by M-PESA or bank, with every supplier's balance right.
- BILL-912 · Gypsum WorldMatched to PO, delivery, and eTIMS
- Thursday supplier run14 bills · KES 1.27M · approved once
- BILL-921 · Coast CementKES 8,400 above the PO · held
Trusted by growing businesses across Kenya
- businesses
- 50+
- businesses
- in transactions
- KES 150M+
- in transactions
Sound familiar?
Where supplier payments go wrong.
Paying suppliers sounds simple until a bill is paid twice, a delivery was short, or a supplier calls asking where their money is.
“The same invoice gets paid twice.”
Duplicates caught before approvalEvery bill is checked against bills already recorded and the PO it came from.“We paid for things that never arrived.”
Paid only for what was receivedBills are matched to the PO and the delivery, line by line, before they can be approved.“Suppliers call asking where their money is.”
Payment runs on a scheduleApproved bills go into a supplier run on the day you choose, and every supplier gets a receipt.“Rent and utilities slip through without approval.”
Recurring bills, still approvedBills without a PO are allowed, but still checked against a budget and approved by their owner.“We can't tell what we owe each supplier.”
Supplier balances that are rightBills, payments, and credit notes on one statement per supplier, with ageing.
How Bizflow pays suppliers
Match, approve, pay, settle.
From the supplier's invoice to the money landing, with a check at every step.
Handle rent and utilities too
Bills without a PO, like rent and electricity, go straight to a bill, still checked against the budget and approved by their owner.
- Repeating bills
- Budget checked
- Approved by the budget owner
Pay in one run
Approved bills are paid from the Bizflow Wallet or bank, to the supplier's M-PESA, till, paybill, or account, with a receipt for each.
- One approval for the run
- M-PESA, till, paybill, or bank
- Money reserved once approved
Settle credits and returns
Returned goods and price corrections become supplier credit notes, applied to the next bill so balances stay right.
- Credit notes from returns
- Applied to open bills
- Statement per supplier
What changes for your suppliers, and for you.
Before BizflowWith Bizflow
Paying from the supplier's invoice alone
Paying only when the bill matches the PO and delivery
Sending money one supplier at a time
One approved run for all suppliers
Finding duplicates after they are paid
Catching them before approval
Arguing about balances with suppliers
One statement per supplier, with every bill and payment
Claiming VAT on invoices KRA can't see
Checking every supplier invoice on eTIMS first
What businesses ask us about most.
Suppliers onboarded properly
Each supplier is added once, with their KRA PIN, payment details, and tax compliance certificate, and reminders before documents expire.
- ✓Details checked on KRA
- ✓M-PESA, till, paybill, or bank on file
- ✓Documents with expiry reminders
- ✓Performance and history
Every payment reconciled
Payments from the Wallet match themselves, and bank payments are matched to the statement, so what you owe is always right.
- ✓Wallet payments matched as they go
- ✓Bank statements matched
- ✓Receipt for every payment
- ✓Ageing by supplier
Who it matters to
Supplier payments, in your world.
Every business pays suppliers. These pages show how it works in your industry and for your role.
Control
Paid only when it should be.
Nothing is paid until it matches, and nothing matches by accident.
- Three-way matchBill against PO and delivery before approval.
- eTIMS checkSupplier invoices checked with KRA.
- Approval rulesBills and runs approved by amount and owner.
- Audit trailWho approved and released every payment.
Connects to
QuickBooks Online and Zoho BooksChart of accounts and tax rates come across; expenses, bills, invoices, and payments sync back.
M-PESAPayouts, paybill collections, and payment links, each matched to its record.- KRA eTIMSSales signed, supplier invoices checked, and the VAT summary ready before the 20th.
- Your bankStatements uploaded and matched, with rules for the lines that repeat.
Bizflow AI · connects Claude through MCP
Ask Bizflow AI about supplier payments.
Connect Claude to Bizflow and ask about bills, what you owe, and supplier balances in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhat do we owe suppliers this week?
Claude read from Bizflow · Bills · Due
KES 1.27M across 14 bills, all approved for Thursday's run.
- Gypsum World Ltd2 billsKES 364,440
- Coast Cement Ltd1 bill · held for reviewKES 220,800
- 10 more suppliers11 billsKES 684,760
Frequently asked questions
Do bills have to come from a PO?
No. Bills from POs are matched to the order and delivery. Rent, utilities, and services can go straight to a bill, still checked against a budget and approved.
How do you catch duplicate bills?
Every new bill is checked against bills already recorded for that supplier and PO before it can be approved.
How are suppliers paid?
From the Bizflow Wallet or your bank, to the supplier's M-PESA, till, paybill, or bank account, one by one or in a run, with a receipt for each.
Can we handle supplier credit notes?
Yes. Returns and price corrections become credit notes against the supplier and are applied to their next bills.
Does it handle eTIMS?
Yes. Bizflow is a KRA-certified eTIMS integrator. Invoices are signed when they are sent, supplier invoices issued to your KRA PIN come into Bizflow, and you can raise buyer-initiated invoices for suppliers who can't issue their own.
Does it work with our accounting system?
Yes. Bizflow syncs expenses, petty cash, bills, invoices, and customer payments to QuickBooks Online or Zoho Books, and brings your chart of accounts, tax rates, suppliers, and customers across. Or keep the whole ledger in Bizflow, with journals, bank reconciliation, trial balance, profit and loss, balance sheet, and cash flow.
The plan for supplier payments.
Supplier payments run on Growth: bills, three-way matching, payment runs, and reconciliation. Business adds multi-level approvals, eTIMS purchases, and the full audit trail.
Compare all plansGrowthMost businesses
KES 12,000 a month
Or KES 10,800 a month, paid yearly
- ✓eTIMS invoices and credit notes
- ✓Requisitions, purchase orders, and bills
- ✓Bulk payments
- ✓Payment reconciliation
- ✓10 users and 3 branches
Business
KES 27,000 a month
Or KES 24,300 a month, paid yearly
- ✓Everything in Growth
- ✓eTIMS purchases, imports, and VAT summary
- ✓Multi-level approval workflows
- ✓Full audit trail
- ✓25 users, unlimited branches
Pay every supplier right, the first time.
Book a demo and see bills, matching, approvals, and payment runs in Bizflow.
