Win the job, then run it to the estimate.
Capture the client's brief, price the job by section with your own rates and markup, and share the estimate for approval. The approved estimate becomes the project budget, and the client is invoiced against it.
Trusted by growing businesses across Kenya
- businesses
- 50+
- businesses
- in transactions
- KES 150M+
- in transactions
Stop finding out at the end that the job lost money.
✕Estimates are built in spreadsheets that nobody looks at again.
✓The approved estimate becomes the project budget that every purchase is checked against.
✕Clients approve by phone, and the agreed version gets lost.
✓Every version is kept, and the client's approval is recorded with the date and time.
✕Margin is only known when the job is over.
✓Estimate, spend, and invoices are compared section by section while the job runs.
Brief, estimate, budget, invoice.
One thread from the client's first email to the final invoice, so what you priced is what you control.
The estimate becomes the scoreboard.
What you priced, what you have spent, and what you have billed, side by side for every section, while the job is still running.
- 01EstimateCosts and markup by section
- 02BudgetCosts become budget lines
- 03SpendRequests, POs, bills, wages
- 04InvoiceBilled to the client by stage
| Westlands fit-out | Estimated cost | Spent and committed | Left | Status |
|---|---|---|---|---|
| Partitions and ceilings | 620,000 | 608,800 | 11,200 | Nearly used |
| Electrical and data | 480,000 | 340,500 | 139,500 | On track |
| Flooring and finishes | 540,000 | 0 | 540,000 | Not started |
| Labour | 1,560,000 | 804,400 | 755,600 | On track |
| Site costs | 200,000 | 98,820 | 101,180 | On track |
Estimates, from site to signature.
Estimators capture briefs on site, clients approve from their phones, and project managers watch the margin as the job runs.
Capture the site visit
Photos, measurements, and notes go straight onto the brief.
Clients approve on their phone
The client reads the estimate and approves it, or asks a question.
Watch the margin
See budget used by section and send the next stage invoice.
On the Bizflow mobile app
Estimates, by industry.
How businesses that work on jobs price them, win them, and bill for them.
| Estimate | Priced by | Billed | Margin | Price |
|---|---|---|---|---|
| Office fit-out, 1,200 m² | Sections and quantities | By stage | 16.7% | 4,080,000 |
| Clinic refurbishment | Sections and quantities | By stage | 18.2% | 2,640,000 |
| Lobby and lifts upgrade | Subcontract quotes plus markup | Monthly valuation | 21.0% | 3,150,000 |
| Car park lighting | Fittings and labour days | On completion | 15.0% | 860,000 |
One number, from the quote to the last invoice.
Estimators price with real rates. Clients approve with confidence. Project managers deliver to the number.
Estimators price with real rates
Rates come from your catalogue and supplier price lists, so estimates match what things really cost.
Clients approve with confidence
A clear estimate, a version history, and one place to approve it.
Project managers deliver to the number
Every request is checked against the budget the estimate created.
Ask Bizflow AI about your estimates.
Connect Claude to Bizflow and ask about briefs, estimates, budgets, and invoicing in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhich estimates have clients viewed but not approved?
Claude read from Bizflow · Estimates · Sent
Two estimates worth KES 3.82M have been opened but not approved.
- EST-0418 · Kilimani Medical CentreClinic refurbishment · viewed twiceKES 2,640,000
- EST-0415 · Coastline HotelsKitchen extraction · viewed onceKES 1,180,000
Riverside Properties asked for changes to EST-0420.
Send your first estimate in three steps.
- 01
Load your rates
Import your catalogue, labour rates, and supplier price lists, and save estimate templates for jobs you price often.
- 02
Capture the brief and price it
Record the brief and site visit, then build the estimate by section with your markup.
- 03
Share, approve, and start
Send it to the client. Once approved, it becomes the project and its budget.
Frequently asked questions
What is a brief?
The client's request for a job: what they want, where, and by when. It holds the site visit, measurements, photos, files, and questions before you price it.
Do clients see my costs and markup?
No. Clients see the price for each section and the total. Costs and markup stay with your team.
How do clients approve an estimate?
Send the estimate as a link or PDF. The approval is recorded on the estimate with the date and time, and older versions are kept.
What happens when an estimate is approved?
It becomes a project. The estimate's costs become the project's budget lines, and the billing plan becomes the invoicing schedule.
Can I invoice by stage?
Yes. Set a billing plan on the estimate, such as 20% on signing and the rest by stage, and invoice each stage when it is reached. Approved variations can be added.
Can I see estimate against actual?
Yes. Each section shows what you estimated, what has been spent and committed, and what is left, with a margin forecast for the job.
Can I ask Claude about estimates?
Yes. Connect Bizflow to Claude and ask about open estimates, markup, budgets, and what you can invoice.
Price it right, and keep it right.
Turn briefs into estimates, estimates into budgets, and budgets into invoices, without losing the margin on the way.
