From brief to payment, one record.
Every step starts from the one before it, from the estimate to the supplier payment and the client invoice, checked against the budget.
Trusted by growing businesses across Kenya
- businesses
- 50+
- businesses
- in transactions
- KES 150M+
- in transactions
Buying shouldn't need ten spreadsheets and a WhatsApp group.
✕The estimate, the orders, and the bills live in different files.
✓Each step starts from the one before it, so one job has one record.
✕Money is committed before anyone checks the budget.
✓Every request and order is checked against the budget the estimate set.
✕Suppliers are paid for things nobody received.
✓Bills are paid only when the order, the delivery, and the eTIMS invoice agree.
Every step, in order.
Each step starts from the one before it, so nothing is typed twice and nothing is paid without a reason.
Step 1 · Sales or estimator
Brief and estimate
Capture the client's brief, price the job by section, and get the estimate approved.
Checked hereRates from your catalogue and price lists
Briefs and estimatesStep 2 · Finance
Budget
The approved estimate's costs become the project or department budget lines.
Checked hereBudget phased by line and month
BudgetsStep 3 · Anyone who needs something
Requisition
Request goods, services, or cash against a budget line, with quotes when they are needed.
Checked hereBudget left on each line
RequisitionsStep 4 · Procurement
Supplier and quotes
Pick from approved suppliers, compare quotes, and record why one was chosen.
Checked hereSupplier approved and compliant
SuppliersStep 5 · Procurement
Purchase order
The approved request becomes a PO, sent to the supplier and committed against the budget.
Checked hereApproval route and budget commitment
Purchase ordersStep 6 · Stores or site
Receive
Record what arrived line by line, reject what is broken, and put the rest into stock.
Checked hereQuantities against the PO
InventoryStep 7 · Accounts
Bill
Turn the PO and delivery into a bill in one click, or add bills without a PO.
Checked hereThree-way match and KRA eTIMS
BillsStep 8 · Finance
Pay
Approved bills are paid together in supplier runs from the Bizflow Wallet.
Checked hereConfirmed bank details and wallet balance
Bulk paymentsStep 9 · Finance
Invoice the client
Bill the client by stage from the estimate, with approved variations, through eTIMS.
Checked hereBilling plan and estimate vs actual
Projects
Everyone in the chain, on the same record.
Procurement buys what was approved. Stores receive what was ordered. Finance pays what matches.
Procurement buys what was approved
Requests turn into POs with the right supplier and price, inside the budget.
Stores receive what was ordered
Deliveries are checked against the PO before anything goes into stock.
Finance pays what matches
Matched, approved bills are paid together on their due dates.
Ask Bizflow AI about the whole chain.
Connect Claude to Bizflow and ask about any step, from estimates to supplier payments, in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhere is the money on Westlands fit-out right now?
Claude read from Bizflow · Projects · Westlands fit-out
KES 1,852,520 of the KES 3,400,000 cost budget is spent or committed, and the client has been invoiced KES 2,652,000.
- SpentBills and wages paidKES 1,337,220
- CommittedOpen purchase ordersKES 515,300
- Left in the budget5 linesKES 1,547,480
Frequently asked questions
What does procure to pay mean?
Every step from deciding to buy something to paying for it: budget, request, quotes, purchase order, delivery, bill, and payment. In Bizflow it also starts earlier, with the client's brief and estimate, and ends with invoicing the client.
Do I have to use every step?
No. Start with the steps you need, such as requisitions and bills, and add the rest when you are ready. Each step works on its own and connects when you use the next one.
Is procure to pay only for projects?
No. Department budgets work the same way. A requisition can be charged to a department line instead of a project.
Where does eTIMS come in?
Supplier eTIMS invoices are matched with KRA when bills are checked, and client invoices are signed by eTIMS when they are sent.
Can I trace a payment back to the estimate?
Yes. Every payment links to its bill, delivery, PO, requisition, budget line, and estimate.
Run procure to pay in one place.
Briefs, estimates, budgets, requisitions, purchase orders, bills, and payments, all connected.
