For finance teams
Controls that hold before money moves, statements matched as payments land, supplier bills checked on eTIMS, and the month-end close in one checklist you can lock.
Sound familiar?
Finance teams tell us the same things: the controls live in people's heads, the evidence lives in WhatsApp, and month end lives in Excel. Here is what changes.
“The approval rules live in people's heads.”
“We spend the first week of the month matching statements.”
“Supplier bills don't match what was ordered.”
“Receipts arrive weeks late, or never.”
“We find overspending after the money is gone.”
“The auditor asks for evidence we can't find.”
Your top workflows
The four jobs finance teams spend most of their week on, done in one place with the evidence attached.
Upload a statement, or let payments match as they land. Bizflow suggests a match for the rest, and rules you save handle the same line next month.
Bills come from the PO and delivery, are checked on KRA eTIMS, and go into one supplier payment run.
Budgets by company, department, team, and project, phased by month, with every request checked against what is left.
Approvers see the budget left, the quotes, and the history before they decide, from the app or the web.
Your view
The month-end checklist, live: what is matched, what is waiting, and what stops you from locking the month.
Matching statements line by line in Excel
Reviewing only the lines Bizflow couldn't match
Chasing approvers on WhatsApp
Approvals routed by rule, with the context attached
Paying bills before checking the delivery
Paying only bills matched to PO and delivery
Asking staff for receipts at month end
Receipts snapped when the money is spent
Retyping transactions into the accounting system
Syncing to QuickBooks Online or Zoho Books
Searching for evidence when the auditor calls
Opening the record, with everything attached
Work through the month-end checklist in Bizflow, then lock the month. Anything posted into a closed month needs approval.
Who requested, approved, paid, and changed anything is recorded, with the quotes, receipts, and eTIMS invoices attached.
KRA-certified eTIMS integrator
Input VAT is only as good as the invoices behind it. Bizflow checks every purchase against KRA eTIMS and flags what would cost you before you file.
eTIMS invoices issued to your KRA PIN come into Bizflow as purchases, matched to the PO, bill, or expense.
Bills, expenses, and petty cash without a valid eTIMS invoice are flagged before the return, so you can request them.
For suppliers who can't issue eTIMS invoices, raise the invoice for them. They accept it and KRA signs it.
Invoices and credit notes are signed by eTIMS when they are sent, so output VAT matches what KRA sees.
Imported items read from KRA and stock adjustments kept in step with eTIMS.
Your eTIMS sales and purchases feed one VAT summary: output VAT, input VAT, and what you will pay, with every invoice behind each figure.
Control
Every rule is enforced before money moves, and every decision is recorded, so the audit is a report, not a project.
Connects to
QuickBooks Online and Zoho BooksChart of accounts and tax rates come across; expenses, bills, invoices, and payments sync back.
M-PESAPayouts, paybill collections, and payment links, matched to invoices and bills.Connect Claude to Bizflow and ask about budgets, bills, reconciliation, and VAT in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhat is left before we can close September?
Claude read from Bizflow · Accounting · Month end
Two things: 6 supplier bills to approve and 3 petty cash receipts to collect.
Yes. Set routes by amount, department, project, and request type, with several levels on the Business plan and delegation when someone is away.
M-PESA and Wallet payments match as they land. Upload bank statements and Bizflow matches by amount, reference, and payee, suggests matches for the rest, and saves rules for lines that repeat.
Yes. Bills are matched to the PO and what was received before they can be approved, and supplier invoices are checked on KRA eTIMS.
Yes. Close and lock the month, and posting into a closed month needs approval. Year-end close is supported too.
Yes, on the Business plan. Every request, approval, payment, and change is recorded with the evidence attached, and sensitive changes are flagged.
Yes. Bizflow syncs expenses, petty cash, bills, invoices, and customer payments to QuickBooks Online or Zoho Books, and brings your chart of accounts, tax rates, suppliers, and customers across. Or keep the whole ledger in Bizflow, with journals, bank reconciliation, trial balance, profit and loss, balance sheet, and cash flow.
Yes. Bizflow is a KRA-certified eTIMS integrator. Supplier invoices issued to your KRA PIN come into Bizflow, sales are signed, and the VAT summary is ready before the 20th.
Finance teams usually choose Growth for purchase orders, bills, bulk payments, and payment reconciliation, and Business for multi-level approvals, the full audit trail, and eTIMS purchases with the VAT summary.
Compare all plansGrowth
KES 12,000 a month
Or KES 10,800 a month, paid yearly
BusinessMost finance teams
KES 27,000 a month
Or KES 24,300 a month, paid yearly
Book a demo and see your own approvals, reconciliation, bills, and close in Bizflow.
