Petty cash without the cash box.
Staff request, managers approve, and Bizflow pays by M-PESA or bank in seconds. Every shilling is tagged, backed by a receipt, and in your books.
Trusted by growing businesses across Kenya
- businesses
- 50+
- businesses
- in transactions
- KES 150M+
- in transactions
Small spends, big leaks.
✕Cash sits in a box, and nobody can say where last month's float went.
✓Every payment is approved, paid from the Bizflow Wallet, and on record.
✕Staff pay from their own pocket and wait weeks for a refund.
✓Approved requests are paid by M-PESA in minutes.
✕Receipts go missing, and finance chases them at month end.
✓Receipts attach to each request, and missing ones get a reminder.
Request, approve, pay, done.
From the first request to the line in your books, every small spend follows the same clear path.
Petty cash in your pocket.
Staff request and add receipts from their phones. Managers approve on the go. Payments land on M-PESA in minutes.
Request in a minute
Amount, reason, and who to pay, with the budget checked before you send.
See it paid
Follow your request from approval to M-PESA, with the payment code saved.
Receipts sort themselves
The supplier's eTIMS invoice arrives from KRA and is matched to your request.
On the Bizflow mobile app
Approved means paid.
No cash box and no running to the bank. Once a request is approved, pay it from the Bizflow Wallet to a phone, a till, a paybill, or a bank account, one at a time or all at once.
M-PESA to a phone
Pay staff and casual workers straight to their phones.
M-PESA Till
Pay shops and suppliers at their till number.
M-PESA Paybill
Pay utilities, tokens, and suppliers by paybill and account.
Bank transfer
Pay larger amounts to a supplier's bank account.
Cash, on record
If you still pay in cash, record it so it is approved and counted too.
Pay many at once
Select approved requests and pay them in one go.
- Request
- Approve
- Pay
- Receipt
- Books
eTIMS on every small spend.
Business costs without a valid eTIMS invoice may be disallowed by KRA, and small spends are where most go missing. Bizflow links each petty cash payment to the supplier's eTIMS invoice.
01
Ask in your company's name
Each request shows your company name, KRA PIN, and a QR code, so the shop issues the eTIMS invoice to your business, not to the staff member.
02
The invoice arrives from KRA
eTIMS invoices issued to your PIN come through from KRA into Bizflow on their own.
03
Matched to the payment
Bizflow matches the invoice to the petty cash payment by supplier, amount, and date, and saves it as the receipt. Staff have nothing to upload.
04
Counted, or flagged
Matched invoices count as input VAT. Payments with no eTIMS invoice are flagged, and the supplier gets a reminder.
Paper receipt? Scan it.Scan the QR code on a printed receipt, or type the CU number, and Bizflow checks it with KRA before it is accepted.
Supplier can't issue eTIMS?For suppliers such as small farmers, raise a buyer-initiated invoice from the petty cash request. They accept it, and KRA signs it.
Petty cash, the way your team spends it.
Every business has its own small spends. Here's what a typical day looks like in Bizflow.
| Request | Paid to | Channel | Amount |
|---|---|---|---|
| Fuel, installation vanProject: Ruiru rollout | B. Otieno | M-PESA phone | 4,500 |
| Airtime and data, 6 techniciansOperations | Field team | M-PESA phone | 3,000 |
| Boda deliveries, ONTsProject: Kiambu rollout | Swift Riders | M-PESA Till | 1,800 |
| Ladder hireProject: Ruiru rollout | Ruiru Hardware | M-PESA Till | 1,200 |
| A typical day | KES 10,500 | ||
Fair to staff, easy on finance.
Staff get paid fast. Managers stay in control. Finance closes the month without chasing receipts.
Staff get paid fast
Request from a phone and get paid to M-PESA as soon as it is approved, without paying from their own pocket.
Managers stay in control
Approve from anywhere, with the budget and the reason in front of them, and limits that apply automatically.
Finance closes on time
Every payment has a receipt, a tag, and an entry in the books, so the month closes without chasing.
Ask Bizflow AI about your petty cash.
Connect Claude to Bizflow and ask about petty cash spend, approvals, and advances in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeHow much petty cash did we spend by project this month?
Claude read from Bizflow · Petty cash · Reports
KES 318,400 across 142 payments. The fibre rollout spent the most, mostly on fuel and airtime.
- Fibre rolloutFuel, airtime, deliveriesKES 128,600
- Westlands fit-outCasual labour, materialsKES 84,200
- Head officeSupplies, courier, cleaningKES 51,900
Replace the cash box in three steps.
- 01
Set your policy
Choose request limits, who approves what, which receipts are required, and the rules for cash advances.
- 02
Top up your wallet
Move money into the Bizflow Wallet by M-PESA or bank, ready to pay approved requests.
- 03
Invite your team
Staff request from their phones, managers approve, and payments go out as soon as they are approved.
Petty cash works across Bizflow.
Frequently asked questions
How do staff get paid?
Once a request is approved, finance pays it from the Bizflow Wallet by M-PESA to the person's phone, to a till or paybill, or by bank transfer. Cash payments can be recorded too.
Can I pay suppliers who aren't registered in Bizflow?
Yes, if you allow it. Requests can go to registered suppliers, staff, or other payees, such as a boda rider or a casual worker.
Who approves petty cash requests?
You decide. Requests can go to the requester's team leader, and to finance or other approvers above an amount you set.
How do cash advances work?
Staff request an advance for a trip or event, then account for it with receipts by the deadline you set. They can account for it in parts, and new requests can be blocked until it is done.
Do receipts have to be uploaded?
You choose. Make receipts optional, or require them before a request can be submitted, and Bizflow reminds staff about missing receipts.
How does petty cash work with eTIMS?
Each request shows your company KRA PIN so suppliers invoice your business. Supplier eTIMS invoices that come through from KRA are matched to the petty cash payment and saved as the receipt, and payments without one are flagged.
Does petty cash check the budget?
Yes. Turn on budget control and every request checks what is left in the department, team, or project budget before it goes for approval.
Can I ask Claude about petty cash?
Yes. Connect Bizflow to Claude and ask about spend, approvals, advances, and missing receipts in plain English.
Every small spend, approved and accounted for.
Set your limits, top up your wallet, and let your team request and get paid in minutes.
