SMActive
Savanna Motors SUV Launch
Savanna Motors Ltd
- Client price
- KES 1,518,000
- Margin
- 36.8%
Budget used69%
Projects
Run every project at a profit.
Quote the client, give every line an internal budget, and see margin move as requisitions, purchase orders, bills, and petty cash land on the project.
Trusted by growing businesses across Kenya
- businesses
- 50+
- businesses
- in transactions
- KES 150M+
- in transactions
Know a project made money before the client pays, not after.
✕Project costs live in spreadsheets, receipts, and WhatsApp chats.
✓Every requisition, bill, and petty cash spend posts to the project line.
✕You find out a project lost money after the client has paid.
✓Margin updates with every cost, while there is still time to act.
✕Extra spend creeps in without anyone pricing it to the client.
✓Lines lock when they run out, and extra spend needs a priced top-up.
Inside a project.
Every project has the same ten tabs, so the team, finance, and directors always know where to look.
Overview. Client price, internal budget, spend, and margin, with the lines that need attention.
When the client asks for more, price it.
Scope grows on every project. Bizflow stops extra spend until it has a budget, and shows what to add to the client price so your margin holds.
01
The line runs out
When a budget line is used up, it locks. New requests and purchase orders against it are blocked.
02
Request more, with a reason
The project manager asks for a supplementary budget and says why, so finance has the full story.
03
Price it to the client
Bizflow shows what to add to the client price to keep the line's margin where it was.
04
Approve and carry on
The request goes through your approval route. Once approved, the line opens again and work continues.
Run the project from site.
Project managers see the margin from anywhere, teams work through their tasks, and costs are logged from site with the receipt.
See the margin anywhere
Budget, spend, and the lines running low, live.
Work through your tasks
What is due, what is at risk, and the next milestone.
Log costs from site
Snap the receipt and charge it to the right budget line.
On the Bizflow mobile app
Built for teams that deliver.
Events, agencies, ISPs, and contractors all budget projects line by line. Here's what that looks like in Bizflow.
| Budget line | Client price | Internal budget | Margin |
|---|---|---|---|
| Venue & staging | 420,000 | 300,000 | 28.6% |
| Branding installation | 160,000 | 128,000 | 20.0% |
| Catering, 200 pax | 190,000 | 136,000 | 28.4% |
| Sound & lighting | 240,000 | 172,000 | 28.3% |
| Agency fee | 210,400 | 0 | 100.0% |
| Project total | KES 1,220,400 | KES 736,000 | 39.7% |
See which projects and clients pay.
Every project's margin and budget in one list, and profit by client, so you know which work to chase and how to price the next job.
KBPlanning
Kilima Breweries Trade Expo
Kilima Breweries
- Client price
- KES 2,240,000
- Margin
- 41.2%
Budget used12%
WFActive
Westlands Fibre Rollout
Bluewave Internet
- Client price
- KES 3,100,000
- Margin
- 28.4%
Budget used54%
NGAt risk
Nyali Hotel Gala Dinner
Nyali Beach Hotel
- Client price
- KES 864,000
- Margin
- 14.6%
Budget used97%
Profit by client · this year
24 projects · KES 38.6M billed| Client | Projects | Billed | Cost | Margin |
|---|---|---|---|---|
| Kilima Breweries | 6 | 9,840,000 | 5,610,000 | 43% |
| Savanna Motors Ltd | 4 | 6,120,000 | 3,980,000 | 35% |
| Bluewave Internet | 3 | 7,450,000 | 5,290,000 | 29% |
| Nyali Beach Hotel | 5 | 4,380,000 | 3,640,000 | 16.9% |
Everyone sees the same numbers.
Project managers run the work. Finance keeps the books straight. Directors see which clients and projects pay.
Project managers run the work
Raise requests against their lines, track tasks and milestones, and see what is left before they spend.
Finance keeps it straight
Every cost is coded to a project and line, so job costing and month end take minutes, not days.
Directors see what pays
Compare margin across projects and clients, and quote the next job with real numbers.
Bizflow AI · connects Claude through MCP
Ask Bizflow AI about your projects.
Connect Claude to Bizflow and ask about any project in plain English. Answers come from your live project data.
Bizflow AI Connected to ClaudeWhich projects are below 20% margin?
Claude read from Bizflow · Projects
One active project is below 20%: the Nyali Hotel Gala Dinner, at 14.6%. Catering and transport are over their budget lines.
- Nyali Hotel Gala Dinner97% of budget used14.6%
- Westlands Fibre Rollout54% of budget used28.4%
- Savanna Motors SUV Launch69% of budget used36.8%
Start a project in three steps.
- 01
Create the project
Add the client, dates, manager, and team.
- 02
Quote and budget each line
Enter the client price and your internal budget per line, and set who approves spend.
- 03
Spend against it
Requisitions, purchase orders, bills, and petty cash post to the project as the work happens.
Projects work across Bizflow.
Frequently asked questions
What is the difference between client price and internal budget?
Client price is what you charge for a line. Internal budget is what you plan to spend on it. The gap between them is your margin, and Bizflow tracks it as costs come in.
What happens when a project line runs out?
The line locks, so new spend against it is blocked. The team can request a supplementary budget with a reason, priced to the client, and it goes for approval.
Which costs post to a project?
Requisitions, purchase orders, supplier bills, expenses, and petty cash can all be linked to a project and a line.
Can I track tasks and milestones too?
Yes. Each project has tasks, milestones, and risks next to its budget, so delivery and money are in one place.
Can I see margin across all projects?
Yes. The projects list shows client price, budget used, and margin for every project, so you can compare jobs and clients.
Can I ask Claude about my projects?
Yes. Connect Bizflow to Claude and ask about margins, budget lines, and spend in plain English. Answers come from your Bizflow data.
Does it work with my accounting system?
Yes. Project costs sync to QuickBooks Online or Zoho Books. Or keep the whole ledger in Bizflow.
Know your margin while there's still time to protect it.
Budget every line, link every cost, and see each project's profit as the work happens.
