Bizflow
Approvals

The right yes, from the right person.

Purchase orders, bills, petty cash, expenses, payments, and stock all go to the right people in the right order, with the budget and the paperwork in front of them.

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Trusted by growing businesses across Kenya

businesses
50+
businesses
in transactions
KES 150M+
in transactions

Stop approving spend on WhatsApp.

Manager on the phone chasing an approval

  • ✕Approvals happen on WhatsApp and calls, and nobody can find them later.

    ✓Every request has an approval route and a record of who said yes.

  • ✕Big spends slip through because one person said okay.

    ✓Amounts above your thresholds need finance or directors, in order.

  • ✕Requests stall when an approver is on leave.

    ✓Approvers delegate for the dates they are away, and reminders keep things moving.

Rules you set once, followed every time.

Decide who approves what, at which amount, and in which order. Bizflow routes every request and keeps the record.

Approve from anywhere.

Approvers see everything they need to decide, wherever they are: the amount, the budget, the quotes, and who has approved so far.

  • Everything waiting, in one list

    Purchase orders, petty cash, bills, and expenses, oldest flagged first.

  • Decide with the facts

    Budget left, quotes, and the approval route, then approve or reject in one tap.

  • Cover your time off

    Delegate your approvals for the dates you are away, right from your phone.

On the Bizflow mobile app

One approval engine, every module.

Set the rules once for each kind of request: no approval, any approver, or a matrix of steps. More than 25 workflows are ready to set up.

Spend

  • Petty cash
  • Expenses
  • Cash advances
  • Airtime

Procure and pay

  • Requisitions
  • Procurement
  • Purchase orders
  • Bills
  • Invoice payments
  • Bulk payments
  • Reconciliation

Projects

  • Projects
  • Budget items
  • Supplementary budgets
  • Change orders
  • Milestone sign-off

Stock

  • Goods received
  • Stock issues
  • Transfers
  • Adjustments
  • Asset recovery
  • Field stock

Sales

  • Quotations
  • Returns
  • Price changes
  • Customer credit
  • Commissions

Approval chains that match how you work.

Every business decides differently. Here's how a few set up their routes in Bizflow.

Field crew in high-visibility workwear smiling

Field petty cashAny amount

  1. Team leader
  2. Paid

Equipment purchase orderAbove KES 100,000

  1. Operations manager
  2. Finance
  3. Approved

Stock transfer to a branchAny

  1. Store manager
  2. Approved

Clear for everyone in the chain.

Requesters know where things stand. Approvers decide with the facts. Directors see every decision.

  • Staff member smiling at his laptop

    Requesters know where it is

    See which step a request is at and who has it, without chasing anyone.

  • Approver smiling in her office

    Approvers decide with facts

    Budget, quotes, and history are on the request, so a decision takes seconds.

  • Director smiling in his office

    Directors see every decision

    Who approved what, when, and how fast, across every branch and module.

Bizflow AI · connects Claude through MCP

Ask Bizflow AI about your approvals.

Connect Claude to Bizflow and ask about approvals, delays, and who signed off in plain English. Answers come from your live Bizflow data.

How Bizflow AI works
Bizflow AI Connected to Claude

What has been waiting longest for my approval?

Claude read from Bizflow · Approvals

Two requests have waited more than a day. Both are small, so they may only need a quick look.

  1. REQ-1205 · Backup generator hireB. Kamau · step 2 of 3 · 31 hoursKES 38,000
  2. PC-0418 · Casual labour, 6 peopleJ. Kamau · step 1 of 2 · 27 hoursKES 14,400

Set up approvals in three steps.

  1. 01

    Pick a module

    Start with purchase orders, petty cash, or expenses, and choose no approval, any approver, or a matrix.

  2. 02

    Add your steps

    Name each step, add the approvers, and set the amounts that need finance or directors.

  3. 03

    Let Bizflow route it

    New requests follow the route automatically, with reminders, delegation, and a full record.

Leadership team agreeing who approves what

Approvals work across Bizflow.

Frequently asked questions

What can be approved in Bizflow?

More than 25 kinds of requests, including requisitions, purchase orders, bills, payments, petty cash, expenses, project budgets and change orders, stock movements, quotations, returns, customer credit, and commissions.

Can different amounts go to different people?

Yes. In an approval matrix, each step can apply above an amount you set, so larger requests go to finance or directors as well.

Can more than one person approve a step?

Yes. Add several approvers to a step, and choose whether any one of them can approve or all of them must.

What happens when an approver is away?

They delegate their approvals to a colleague for the dates they are away. Waiting requests move across, and each one records that it was delegated.

Can requests skip approval?

Yes, if you want them to. Set a module to no approval and its requests are approved automatically.

Is there a record of every decision?

Yes. The audit trail logs every approval, rejection, question, and delegation, with the person, the time, and the reason.

Can I ask Claude about approvals?

Yes. Connect Bizflow to Claude and ask what is waiting, who approved something, or how fast approvals are.

Every request approved by the right person, on record.

Set your approval rules once, and let Bizflow route every request and remind every approver.

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