For operations and procurement teams
Requests checked against the budget, quotes compared, POs approved and sent, deliveries counted, and suppliers paid for what arrived, in one flow your team actually uses.
Sound familiar?
Operations and procurement teams sit between the people who need things and the people who pay for them. Here is what changes when both sides work in Bizflow.
“Requests arrive on WhatsApp, paper, and email.”
“I find out the budget was gone after we ordered.”
“Approvals sit with someone who is travelling.”
“We pick suppliers by habit, not by price.”
“Half the order arrived and nobody knows which half.”
“Finance pays for things we never received.”
Your top workflows
Request, approve, order, receive, and pay: the flow your team runs every day, with each step starting from the last.
Staff pick the item, quantity, and budget line. Bizflow shows what is left before they submit, and routes the request by your rules.
Record quotes from your suppliers, compare price, delivery, and terms side by side, and keep the reason for the choice.
Approved requests become POs sent to the supplier. Deliveries are counted against the PO, line by line, and broken items go back.
Turn the PO and delivery into a bill in one click. Only accepted items are billed, matched with KRA eTIMS, and paid in the next supplier run.
Your view
Every request in one list, where it is, who it is waiting on, and how long it has been there.
Collecting requests from WhatsApp and paper
One request form, in the app or on the web
Checking the budget after ordering
Seeing what is left before you submit
Chasing approvers one by one
Approvals routed by rule, with delegation
Picking the usual supplier
Comparing quotes, with the reason on record
Arguing about what was delivered
Counting deliveries against the PO
Sending finance a pile of invoices
Turning the PO and delivery into a bill
Onboard suppliers once with their KRA PIN, bank or M-PESA details, and tax compliance certificate, and get reminded before documents expire.
Requests can draw from your own stores before anything is bought, and stock issued to teams is tracked.
KRA-certified eTIMS integrator
Suppliers you buy from have to be right with KRA too. Bizflow checks them when you onboard them, and checks their invoices before finance pays.
Supplier details are checked against KRA when you add them, with tax compliance certificates kept on file.
eTIMS invoices your suppliers issue to your KRA PIN come into Bizflow, matched to the PO and delivery.
Buying from an informal supplier who can't issue eTIMS invoices? Raise the invoice for them. They accept it and KRA signs it.
Bills without a valid eTIMS invoice are flagged before finance pays, so the purchase still counts.
Tax compliance certificates and contracts tracked on each supplier, with reminders before they expire.
Your eTIMS sales and purchases feed one VAT summary: output VAT, input VAT, and what you will pay, with every invoice behind each figure.
Control
The budget is checked before anything is ordered, approvals follow your rules, and every step is on record.
Connects to
M-PESASuppliers paid to M-PESA, till, or paybill, with a receipt for each.
QuickBooks Online and Zoho BooksBills and supplier records synced to your accounting.Connect Claude to Bizflow and ask about requests, POs, deliveries, and suppliers in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhich requests are waiting the longest?
Claude read from Bizflow · Requisitions
Three requests have waited more than 3 days, all for the same approver.
Yes. Staff raise requests from the Bizflow app or web, with the item, quantity, budget line, and date needed. The budget check is automatic.
Yes. Record each supplier's quote against the request, compare them side by side, and convert the chosen one into a PO, with the reason kept on record.
Record what arrived against the PO, line by line. The PO stays open for the rest, broken items go back, and only accepted items are billed.
Yes, with point of sale and inventory. Requests can be issued from your own stores, and stock issued to teams is tracked.
Bills are created from the PO and delivery, matched with KRA eTIMS, and paid by M-PESA, till, paybill, or bank, one by one or in a payment run.
Yes. Bills and supplier records sync to QuickBooks Online or Zoho Books, or stay in Bizflow's own ledger.
Operations and procurement teams use Growth for requisitions, supplier quotes, purchase orders, bills, and bulk payments, and Business for multi-level approvals and the full audit trail.
Compare all plansGrowthMost teams
KES 12,000 a month
Or KES 10,800 a month, paid yearly
Business
KES 27,000 a month
Or KES 24,300 a month, paid yearly
Book a demo and see your own requests, quotes, POs, deliveries, and supplier payments in Bizflow.
