Bizflow is a KRA-certified eTIMS integrator. Issue invoices from the web, our PoS, or your own system, and keep purchases, imports, and stock in step with KRA. Each invoice is signed in seconds.
50+ Kenyan businesses run their finances on Bizflow
KRA's electronic Tax Invoice Management System (eTIMS) records every sale as it happens. Here's what that means for your business.
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KRA requires everyone in business to issue electronic tax invoices, whether or not they are registered for VAT.
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Business costs without a valid eTIMS invoice may be disallowed when KRA works out your income tax. Ask suppliers for eTIMS invoices.
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Each invoice goes to KRA as it is issued and comes back with a control unit number and a QR code anyone can check.
This is a summary, not tax advice. Check the latest guidance on kra.go.ke or speak to your tax adviser.
Bizflow fills in every part for you, and adds the details KRA sends back once the invoice is signed.
Your business name, contacts, and PIN, taken from your Bizflow workspace.
The customer, their PIN when they have one, the date, and when payment is due.
Each line carries its KRA tax code, such as B for 16% VAT or A for exempt.
Taxable amount and tax for each code, worked out for you.
The CU invoice number, receipt number, time signed, and signatures returned by KRA.
Your customer scans it to confirm the invoice is real and signed by KRA.
Use the Bizflow app, connect the system you already run, or upload a file. Every invoice is sent to KRA and signed in seconds.
Sell at the counter on the Bizflow PoS, on a handheld PDA with a built-in printer or in any web browser. Each sale is signed by KRA before the receipt prints.
Every receipt carries the KRA control unit details and QR code. Reprints are marked as copies.
Take payment by M-PESA prompt, card, or cash, or split one sale across them.
Goods come off stock as they sell, and the till won't sell more than you have. Services sell any time.
Close each till with a Z report and check sales during the day with an X report.
KRA's eTIMS also covers what you buy, what you import, and what you hold in stock. Bizflow keeps all of it in step with KRA.
When a supplier issues you an eTIMS invoice, it shows up in Bizflow on its own. Accept it to record the purchase and add the goods to stock, or reject it if it's wrong. Invoices for petty cash and expenses are matched to the payment automatically.
Import entries cleared by customs come through from KRA. Confirm each one and match it to your items.
Sales, purchases, imports, and adjustments move your stock and report it to KRA. Pull closing stock for any date.
Register goods and services once, with KRA's item classification codes and the right tax type, A to E.
Sales, credit notes, and debit notes. Copies, training, and proforma receipts are clearly marked, and X, Z, and item sales reports are one click away.
Your eTIMS sales and purchases feed one VAT summary. See output VAT, input VAT, and what you'll pay, and fix anything that would cost you input VAT before you file.
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eTIMS invoices issued to your PIN come through from KRA into Purchases.
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Accept them, match them to the purchase order and delivery, and pay by M-PESA or bank.
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Only purchases, expenses, and petty cash backed by a valid eTIMS invoice count. Bizflow flags the rest.
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Output VAT minus input VAT, by tax code, with every invoice behind each figure.
Pick the way of issuing that fits. Many businesses use more than one.
Thousands of monthly subscriber invoices from your billing system, signed as they are raised.
API · bulk upload
Retainers, project invoices, and credit notes when a scope changes.
Invoices and credit notes
High-volume invoicing from your ERP, imports from customs, and buyer-initiated invoices for small suppliers.
API · imports · purchases
Sell at the counter on the Bizflow PoS, with stock that updates on every sale and a Z report at closing.
PoS · stock
Create a compliant invoice in a minute from the web or your phone.
Invoices
Run eTIMS for many clients, check supplier invoices, and fix errors before filing.
Bulk upload · verify
Connect Claude to Bizflow and ask about invoices, VAT, and supplier documents in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhich invoices failed to sign this week?
Claude read from Bizflow · eTIMS invoices
Three invoices need a fix before KRA can sign them. Two came from the October bulk upload.
Sign up and add your business details and KRA PIN.
Link your KRA PIN in Bizflow and set the tax code for each item. We guide you through it.
Create invoices in the app, connect your system by API, or upload a file. Each one comes back signed.
KRA requires everyone in business to issue electronic tax invoices through eTIMS, including businesses that are not registered for VAT.
Yes. Bizflow is a KRA-certified eTIMS integrator, so invoices you issue through Bizflow are sent to KRA and signed in real time.
No. Bizflow works in your browser and on your phone. If you want a till at the counter, the Bizflow PoS runs on a handheld PDA with a built-in printer, or in any web browser.
Yes. The Bizflow PoS runs on a handheld PDA with a built-in printer and in the browser. Each sale is signed by KRA before the receipt prints, stock updates as you sell, and you close each till with a Z report.
Yes. eTIMS invoices that suppliers issue to your PIN come through from KRA. Accept them to record the purchase and update stock, or reject them if they are wrong.
Yes. Send invoices to the Bizflow API from your ERP, billing system, or online shop. Each response includes the CU invoice number, QR code, and a PDF.
When you buy from a supplier who can't issue eTIMS invoices, such as a small farmer, you raise the invoice on their behalf. The supplier accepts it, and KRA signs it.
Yes. Connect Bizflow to Claude and ask which invoices failed, what VAT you owe, or which supplier invoices are waiting. Answers come from your Bizflow data.
Signed invoices can't be edited. Raise a credit note against the original invoice in Bizflow, then issue a new invoice if needed.
Yes. The VAT summary adds up output VAT from your signed sales and input VAT from accepted supplier invoices and expenses, so you see what is payable before the 20th. It also flags supplier invoices still to accept and expenses with no eTIMS invoice.
Yes. Enter the CU invoice number, or let Bizflow check supplier bills for you, before you pay or claim the expense.
Connect your KRA PIN, issue your first eTIMS invoice today, and keep every record in one place.
