For small and mid-size law firms
Client instructions, fee quotes, matter budgets, court fees and disbursements, fee notes, and retainers, in one place and signed by eTIMS.
Everything a law firm runs on Bizflow
One system for partners, associates, clerks, and accounts, from a two-partner practice to a firm with several offices. Start with matters and disbursements, and add fee notes and retainers when you're ready.
How a matter runs on Bizflow
An illustrative commercial claim for a logistics client. Each step starts from the one before it, so every court fee, outside cost, and fee note traces back to the matter.
Checked here: Client, team, and dates on record
Briefs and estimatesClerks and associates pay court fees and log disbursements from their phones. Partners and accounts see every matter's spend and every unpaid fee note.
At the registry and on the move
In the office
Court fees, process servers, and travel are paid from petty cash against the matter, each with its receipt, so nothing is missed when you bill.
Set each corporate retainer up once. Bizflow raises the invoice on schedule, signs it with eTIMS, and reminds the client before it is due.
See every matter's disbursements and outside costs against its budget, and which clients are slow to pay.
KRA-certified eTIMS integrator
Legal fees are VAT-able, and so are the experts, rent, and research you pay for. Bizflow keeps both sides right with KRA.
Every fee note is signed by KRA eTIMS when it is sent, with VAT at 16%.
eTIMS invoices your experts, landlords, and service providers issue to your KRA PIN come into Bizflow as purchases. Match them to the PO and delivery, and only valid invoices count toward input VAT.
KRA PINs, tax compliance certificates, and contracts kept on each expert and supplier, with reminders before they expire.
Every court fee and disbursement paid by M-PESA has a receipt code, posted to the matter and the right account.
Paying a small supplier, like a local courier or translator, who can't issue eTIMS invoices? Raise the invoice for them. They accept it, KRA signs it, and the spend is backed by an eTIMS invoice.
Your eTIMS sales and purchases feed one VAT summary: output VAT, input VAT, and what you will pay, with every invoice behind each figure.
Your books
Fee notes, client payments, and every disbursement reach your books without retyping. Sync to your accounting system, or keep the whole ledger in Bizflow.
Bizflow accounting
Illustrative example
A commercial debt recovery claim quoted at a fixed fee of KES 1.35M, followed from the instruction to the first fee note.
30 Sep
Instruction received
Tana Logistics: recover KES 8.4M in unpaid haulage invoices from Ridgeline Haulage.
2 Oct
Fee quote sent, KES 1.35M
EST-0512: fixed fees for pleadings, hearings, and judgment. Disbursements at cost.
4 Oct
Accepted, matter opened
PRJ-0318 opens with a KES 325,000 budget for court fees, the expert, and travel.
9 Oct
Plaint filed
KES 12,500 filing fees paid by paybill from petty cash. Receipt attached.
21 Oct
Defendant served
Process server paid KES 6,000 by M-PESA, charged to the matter.
13 Nov
Expert report paid
BILL-1107 from Ledger Forensics, KES 180,000, checked on eTIMS and paid from the bank.
Today
First fee note sent
INV-3121 for KES 522,000 with VAT, signed by eTIMS, with a link to pay.
Illustrative example. Names, matters, and figures are made up.
Connect Claude to Bizflow and ask about matters, disbursements, fee notes, and retainers in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhat have we spent on Tana v Ridgeline so far?
Claude read from Bizflow · Projects · Tana v Ridgeline
KES 198,500 of the KES 325,000 disbursements budget.
Small and mid-size firms, from a sole practitioner or a two-partner practice to a firm with several offices and its own accounts team. It suits firms that want matters, disbursements, fee notes, and their books in one place without an enterprise practice management system. Bizflow is built in Nairobi for African firms, with KRA eTIMS and M-PESA for firms in Kenya.
Yes. Each matter is a project with its own budget, disbursements, bills, and fee notes, all tied to the client.
Clerks and associates pay court fees, process servers, and travel from petty cash, by M-PESA or paybill. Each payment is checked against the matter's budget and kept with its receipt, so you can add it to the fee note.
Yes. Quote the fee by stage, and when the client accepts, bill each stage from the quote as a fee note signed by eTIMS.
Yes. Set up a recurring invoice for each retainer, monthly, quarterly, or yearly. Bizflow raises it on schedule and reminds the client before it is due.
By paybill with the fee note number, by bank, or from the payment link on the fee note. Bizflow matches each payment and updates the client's statement.
Yes. Bizflow is a KRA-certified eTIMS integrator. Fee notes are signed when they are sent, and supplier invoices are checked with KRA before you pay. You can also raise buyer-initiated invoices for suppliers who can't issue their own.
Set approval routes by amount, so a clerk's court fees go through quickly and larger costs go to a partner. Partners can delegate when they are away.
Yes. Many firms start with disbursements on their litigation matters, then add fee notes, retainers, and supplier bills.
Yes. Bizflow syncs expenses, petty cash, bills, invoices, and customer payments to QuickBooks Online or Zoho Books, and brings your chart of accounts, tax rates, suppliers, and customers across. Or keep the whole ledger in Bizflow, with journals, bank reconciliation, trial balance, profit and loss, balance sheet, and cash flow.
Law firms usually start on Growth, which includes projects with budgets for each matter, petty cash and expenses for disbursements, supplier bills, and payment reconciliation. Firms that need several approval levels and a full audit trail move to Business.
Compare all plansGrowthMost firms
KES 12,000 a month
Or KES 10,800 a month, paid yearly
Business
KES 27,000 a month
Or KES 24,300 a month, paid yearly
See your own practice in Bizflow: instructions, fee quotes, disbursements, fee notes, and retainers in one place.
