Set the route once
For each kind of request, choose no approval, any approver, or steps in order, and the amounts that need more people.
- More than 25 kinds of requests
- Any one or all must agree
- Extra steps above an amount
Digitise approvals
Approvals that move without the chasing.
Purchase orders, bills, petty cash, expenses, and payments routed to the right person by your rules, decided from the phone with the budget and quotes in view, and recorded every time.
- PO-0318 · laptops for financeStep 2 of 3 · with the director
- Budget left · IT equipmentKES 412,000 after this request
- F. Njeri is away until FridayApprovals delegated to L. Mwangi
Trusted by growing businesses across Kenya
- businesses
- 50+
- businesses
- in transactions
- KES 150M+
- in transactions
Sound familiar?
Why approvals get stuck.
Paper forms, WhatsApp messages, and signatures in a book slow everything down and prove very little. Here is how Bizflow fixes each one.
“Requests wait because the approver is out.”
Delegation while you are awayHand your approvals to a colleague for the dates you are away, and reminders nudge anyone who sits on a request.“Approvals happen on WhatsApp and get lost.”
One inbox for every requestPurchase orders, bills, petty cash, expenses, and payments in one list, with how long each has waited.“Approvers sign without seeing the budget.”
The full story on the requestAmount, budget left, quotes, receipts, comments, and who has already approved, before anyone decides.“Big requests skip the people who should see them.”
Routes by amount and departmentLarger amounts go to finance or directors as well, automatically.“Nobody can prove who approved what.”
A record of every decisionEvery approval, rejection, question, and delegation is kept with the person, the time, and the reason.
How Bizflow runs approvals
Route, decide, cover, record.
Set the route once. Every request follows it, and every decision is kept.
Everything waiting, in one list
Approvers see every request waiting for them, oldest first, from the office or their phone.
- POs, bills, petty cash, and expenses
- How long each has waited
- Reminders when it waits too long
Decide with the facts
Every request shows the budget it draws from, the quotes, and the route so far, then approve or reject in one tap.
- Budget left after this request
- Quotes and receipts attached
- Ask a question before deciding
Cover time away
Delegate approvals for the dates you are away, so requests keep moving and the record shows who decided.
- Delegate from your phone
- Dates you choose
- Logged on every decision
What changes when approvals go digital.
Before BizflowWith Bizflow
Paper forms and signatures in a book
Requests and approvals in one place, from any phone
Approvals in WhatsApp threads
One inbox with every request and its history
Waiting until the director is back
Delegation for the dates they are away
Approving without seeing the budget
Budget left on every request
Searching for who signed off
Every decision kept, with the reason
What businesses ask us about most.
Requesters know where it is
Staff see which step their request is at and who has it, so nobody has to chase.
- ✓Step and approver on every request
- ✓Notified when it moves
- ✓Questions answered on the request
- ✓Paid as soon as it is approved
Directors see every decision
Who approved what, when, and how fast, across every branch and module, ready for the auditors.
- ✓Approval times by approver
- ✓Every rejection with its reason
- ✓Branches and modules side by side
- ✓Exported for the audit
Who it matters to
Approvals, in your world.
Every business approves spend. These pages show the routes that matter in your industry and for your role.
Control
Rules nobody can work around.
Approvals are only worth something if they can't be skipped, and if you can prove who gave them.
- No skippingNothing is paid or ordered until its route is complete.
- RemindersRequests that wait too long nudge their approver.
- Roles and permissionsEach person sees and does only what their role allows.
- Audit trailEvery decision with the person, time, and reason.
Connects to
QuickBooks Online and Zoho BooksChart of accounts and tax rates come across; expenses, bills, invoices, and payments sync back.
M-PESAPayouts, paybill collections, and payment links, each matched to its record.- KRA eTIMSSales signed, supplier invoices checked, and the VAT summary ready before the 20th.
- Your bankStatements uploaded and matched, with rules for the lines that repeat.
Bizflow AI · connects Claude through MCP
Ask Bizflow AI about approvals.
Connect Claude to Bizflow and ask what is waiting, who has it, and how long it has taken. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhat is waiting for my approval?
Claude read from Bizflow · Approvals · Inbox
6 requests worth KES 486,300 are waiting for you. Two have waited more than a day.
- PO-0318 · laptops for financeStep 2 of 3 · 31 hoursKES 312,000
- BILL-907 · Office PointStep 1 of 2 · 27 hoursKES 46,800
- 4 petty cash requestsUnder 3 hoursKES 127,500
Frequently asked questions
What can be approved in Bizflow?
More than 25 kinds of requests, including requisitions, purchase orders, bills, payments, petty cash, expenses, project budgets and change orders, stock movements, quotations, returns, and customer credit.
Can larger amounts need more approvers?
Yes. In an approval matrix, each step can apply above an amount you set, so larger requests go to finance or directors as well.
Can several people approve one step?
Yes. Add several approvers to a step, and choose whether any one of them can approve or all of them must.
What happens when an approver is away?
They delegate their approvals to a colleague for the dates they are away. Reminders nudge approvers when a request waits too long.
Can approvers decide from their phone?
Yes. Approvers see the amount, budget left, quotes, and comments on their phone, and approve or reject in one tap.
Does it work with our accounting system?
Yes. Bizflow syncs expenses, petty cash, bills, invoices, and customer payments to QuickBooks Online or Zoho Books, and brings your chart of accounts, tax rates, suppliers, and customers across. Or keep the whole ledger in Bizflow, with journals, bank reconciliation, trial balance, profit and loss, balance sheet, and cash flow.
The plan for digital approvals.
Approvals come with every plan, from Starter. Business adds multi-level approval workflows and the full audit trail.
Compare all plansStarterWhere most start
KES 5,000 a month
Or KES 4,500 a month, paid yearly
- ✓Expenses and petty cash
- ✓Approvals and budgets
- ✓Bizflow Wallet with M-PESA
- ✓Accounting sync
- ✓Bizflow AI with Claude
Business
KES 27,000 a month
Or KES 24,300 a month, paid yearly
- ✓Everything in Growth
- ✓eTIMS purchases, imports, and VAT summary
- ✓Multi-level approval workflows
- ✓Full audit trail
- ✓25 users, unlimited branches
Approve in seconds, with proof that lasts.
Book a demo and see approval routes, the inbox, and delegation in Bizflow.
