For NGOs and non-profits
Every grant on its own budget lines, three quotes on every purchase, per diems and field cash with receipts, stipends paid in one batch, and an audit trail ready for the donor.
Everything an NGO's finance team runs on Bizflow
One system for programme staff in the field, procurement, finance, and the country director. Start with one grant and add the rest as new funding comes in.
How a grant runs on Bizflow
An illustrative maternal health programme in Kisumu and Siaya, funded by a two-year grant. Each step starts from the one before it, so every shilling traces back to the donor budget line it was spent against.
Checked here: Donor budget lines
ProjectsField officers request cash, claim per diems, and snap receipts from their phones. Finance and the country director see every grant against its budget, live.
In the field
At the country office
Each grant has its own budget lines. Every request, purchase, per diem, and stipend is charged to one, so you always know what is left.
Field staff are paid by M-PESA, not cash, and snap a receipt for every shilling, so nothing is missing when the auditor asks.
Quotes, approvals, receipts, and every change are kept with each payment, so the audit is a report, not a search through boxes.
KRA-certified eTIMS integrator
Donors expect every expense to be backed by a valid receipt and a clear approval. Bizflow keeps the paperwork right with KRA and ready for the auditor.
eTIMS invoices your suppliers issue to your KRA PIN come into Bizflow as purchases, so every expense the donor sees is backed by a valid invoice.
Buying from a farmers' group or community supplier who can't issue eTIMS invoices? Raise the invoice for them. They accept it, KRA signs it, and the spend is backed by an eTIMS invoice.
Every volunteer and field officer paid by M-PESA has a receipt code, posted to the grant line and the right account.
KRA PINs, tax compliance certificates, and contracts kept on each supplier, with reminders before they expire.
Supplier quotes and the reason for the choice are kept with each PO, the way most donor procurement rules ask.
Who requested, approved, paid, and changed anything is recorded on every payment, ready for the auditor.
Your books
Grant spending, supplier bills, and field cash reach your books without retyping. Sync to your accounting system, or keep the whole ledger in Bizflow.
Bizflow accounting
Illustrative example
The first year of a two-year maternal health grant, followed from the budget to the mid-term donor review.
Month 1
Grant set up in Bizflow
KES 48M over 24 months, on 6 donor budget lines, including 7% indirect costs.
Month 2
Volunteers recruited
120 community health volunteers, paid stipends in one M-PESA batch each month.
Month 6
Clinic supplies bought
PO-0408 to MedSupplies EA after three quotes, approved by finance and the director.
Month 9
Travel line flagged
Per diems running ahead of time. The programme manager moves field visits to shared transport.
Month 11
Training workshop booked
REQ-0631, three quotes, lowest chosen, approved in three steps.
Month 12
Mid-term donor review
Budget against actual for every line, with quotes, approvals, and receipts behind each payment.
Illustrative example. Names, donors, and figures are made up.
Connect Claude to Bizflow and ask about grants, budget lines, field spend, and approvals in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhich grant budget lines are ahead of time?
Claude read from Bizflow · Projects · Maternal health grant
Two lines are running ahead of the 46% of the grant period gone.
Yes. Each grant is a project with the donor's budget lines. Every request, purchase, per diem, petty cash payment, and stipend is charged to a line, so you see budget against actual for each one.
Yes. Each grant has its own budget lines and approvals, and finance sees all of them side by side.
Staff add the trip type, dates, and destinations, and the claim is charged to the grant's travel line. Receipts and approvals stay with the claim.
Record each supplier's quote against the requisition, compare them, and note why one was chosen before converting it to a PO. The quotes stay with the payment for the audit.
Upload the month's list, check numbers and duplicates, approve once, and Bizflow pays everyone to M-PESA, charged to the stipends line. Failed lines can be fixed and resent.
Yes, on the Business plan. Who requested, approved, paid, and changed anything is recorded on every payment, with the quotes and receipts attached.
Yes. Bizflow is a KRA-certified eTIMS integrator. Supplier invoices issued to your KRA PIN come into Bizflow, and you can raise buyer-initiated invoices for community suppliers who can't issue their own.
Yes. Bizflow syncs expenses, petty cash, bills, invoices, and payments to QuickBooks Online or Zoho Books, and brings your chart of accounts, tax rates, suppliers, and customers across. Or keep the whole ledger in Bizflow, with journals, bank reconciliation, trial balance, profit and loss, balance sheet, and cash flow.
NGOs usually choose Business, for multi-level approvals and a full audit trail. Smaller organisations with one grant often start on Growth, which has projects with budgets, purchase orders, and bulk payments.
Compare all plansGrowth
KES 12,000 a month
Or KES 10,800 a month, paid yearly
BusinessMost NGOs
KES 27,000 a month
Or KES 24,300 a month, paid yearly
See your own grants in Bizflow: budget lines, procurement, field cash, stipends, and approvals in one place.
