For accountants and bookkeepers
Every transaction arrives coded, with its receipt and eTIMS invoice attached, synced to QuickBooks Online or Zoho Books, or kept in Bizflow's own ledger.
Sound familiar?
Whether you keep the books in-house or for clients, the work is the same: chasing, retyping, and checking. Here is what changes when the business runs on Bizflow.
“Half my month goes on chasing receipts.”
“I retype every expense into the accounting system.”
“I can't tell which supplier invoices are valid for VAT.”
“The M-PESA statement never matches the books.”
“I find out about spending months later.”
“The VAT return is a scramble every month.”
Your top workflows
Four jobs that used to take the first week of every month, now done as the transactions happen.
Bank, M-PESA, and Wallet statements are matched to what is in Bizflow, account by account, with the differences laid out for review.
Every expense and request carries its category, budget, department, and project from the moment it is approved, so you review instead of code.
Staff snap the receipt when they spend. Bizflow reads it, checks it against KRA, and attaches it to the record.
Work through the month-end checklist, then lock the month, so the numbers you report don't move.
Your view
See every record Bizflow sent to the accounting system, the account it landed in, and the few that need you.
Retyping expenses and bills into the ledger
Reviewing records that arrive coded
Chasing staff for receipts
Receipts attached when the money is spent
Guessing which invoices count for input VAT
Only valid eTIMS invoices counted
Ticking M-PESA statements by hand
Payments matched as they land
Rebuilding the VAT return every month
Filing from one VAT summary
Asking who approved a payment
Opening the record, with the approval on it
Bizflow syncs to QuickBooks Online or Zoho Books, using their chart of accounts and tax rates. Or keep the full ledger in Bizflow.
Supplier invoices come from KRA, receipts are checked against eTIMS, and buyer-initiated invoices cover suppliers who can't issue their own.
KRA-certified eTIMS integrator
Every figure on the VAT return traces back to an eTIMS invoice. Bizflow brings supplier invoices in from KRA and flags anything that wouldn't hold up.
eTIMS invoices issued to the business's KRA PIN come into Bizflow, matched to the PO, bill, or expense.
Expense and petty cash receipts are checked against KRA, so only valid ones count toward input VAT.
For suppliers who can't issue eTIMS invoices, the business raises the invoice for them, and KRA signs it once accepted.
Purchases without a valid eTIMS invoice are flagged before filing, with what to request from whom.
Corrections go through eTIMS as credit notes, with the KRA reason, against the original invoice.
Your eTIMS sales and purchases feed one VAT summary: output VAT, input VAT, and what you will pay, with every invoice behind each figure.
Control
Get the access you need to do the books, and a record of everything that changed before you got there.
Connects to
QuickBooks OnlineChart of accounts, tax rates, suppliers, and customers come across. Expenses, bills, invoices, payments, and stock journals sync back.
Zoho BooksChart of accounts, tax rates, suppliers, and customers come across. Expenses, petty cash, bills, and invoices sync back.
M-PESA and banksPaybill, till, and Wallet payments matched, and bank statements uploaded and matched.Connect Claude to Bizflow and ask about unmatched lines, missing receipts, sync status, and VAT in plain English. Answers come from your live Bizflow data.
Bizflow AI Connected to ClaudeWhich records didn't sync this week?
Claude read from Bizflow · Accounting · Sync
One bill needs a tax code mapped. 12 more are waiting for the next sync.
QuickBooks Online and Zoho Books. Bizflow brings across the chart of accounts, tax rates, suppliers, and customers, and syncs expenses, petty cash, bills, invoices, and customer payments back.
Yes. Bizflow has its own ledger, with a chart of accounts, journals, bank reconciliation, trial balance, profit and loss, balance sheet, cash flow, and month and year-end close.
The business adds you as a user and gives you a role with the access the books need. Everything you do is recorded in the audit trail.
Not yet. Today, firms work in each client's Bizflow as a user. Talk to us if you look after several businesses that could use Bizflow.
Supplier invoices issued to the business's KRA PIN come into Bizflow from KRA, and only purchases, expenses, and petty cash backed by a valid eTIMS invoice count toward input VAT. Anything else is flagged.
Yes. Close and lock the month, and posting into a closed month needs approval.
Accounting sync comes with every plan. The businesses you keep books for usually run Growth for bills, reconciliation, and eTIMS invoices, or Business for eTIMS purchases, the VAT summary, and the full audit trail.
Compare all plansGrowthMost businesses
KES 12,000 a month
Or KES 10,800 a month, paid yearly
Business
KES 27,000 a month
Or KES 24,300 a month, paid yearly
Book a demo and see how transactions arrive coded, backed, and synced in Bizflow.
